Account cum Admin Assistant

Job Description

FINANCE

• Manage and finalize various accounts including statements, debtor controls, buffer accounts, balance sheets, consumption charts, and fixed assets, ensuring accuracy and compliance.
• Prepare payment vouchers, cash vouchers, and journal vouchers with supporting documents, maintaining proper financial transaction records.
• Issue debit notes and credit notes accurately, reflecting financial transactions when necessary.
• Prepare Statements of Account (SOA) and ensure timely delivery to customers, facilitating transparent communication of financial status.
• Perform monthly bank reconciliation, ensuring alignment between bank records and company accounts.
• Ensure accurate and up-to-date recording of customer collections, maintaining financial integrity.
• Accurately perform data entry, printing, and filing tasks, maintaining organized financial records.
• Verify and record suppliers’ invoices and payments accurately into systems, facilitating smooth procurement processes.
• Prepare payments to suppliers according to agreed credit terms, ensuring compliance with agreements.
• Timely update petty cash transactions accurately, maintaining transparency and accountability.
• Handle ad-hoc tasks as required, demonstrating flexibility and adaptability.

ASSIST IN PROCUREMENT (RESEARCH SUPPLIER, NEGOTIATE, ORDERING, DELIVERY)

• Maintain and update sales and customer records
• Issuing Purchase Order according to internal demand
• Ensure Invoice received from our restaurant tally with the Purchase Order
• Evaluate offers from suppliers who can supply items required and negotiate for better prices
• Prepare cost analyses/comparison
• Follow up with suppliers, as needed, to confirm or change orders and arrange delivery of goods

(tracks the shipment and deliveries of the items)

• Liaise with warehouse staff to ensure all products arrived in good condition before GRN was made
• Transfer Purchase Order to Good Received Note (GRN) in SQL system which confirming that items have been received
• Ensure purchase order made was completed before closed
• Filling and Documentation for all Monthly Purchasing Order that had been closed

ASSIST IN SALES MARKETING FUNCTION

• Issuing Sale Invoice And Delivery Order according to order received from customer
• Preparing Sticker label for our product before deliver to supermarket
• Filling and Documentation for Monthly Sale Invoice record according to the running number

ASSIST IN GENERAL OFFICE ADMINISTRATIVE FUNCTION

• Answering incoming call
• Drafting document
• Handling guest
• Perform any other duties/responsibilities which assigned from time to time

Job Details

Job Info & Requirement
Contract Type Full-time
Job Type Non-Executive
Experience Level 1-3 years
Job Categories Admin/Data Entry
Minimum Education Required • Must possess at least Bachelor's Degree/Professional Degree/Diploma in Finance/Accountancy/Banking or equivalent. • Fresh graduate or less than one year experience are encouraged to apply
Language Required English, Bahasa Malaysia, Mandarin/Cantonese
Nationality Preferred Malaysians Only
Gender Preferred All Genders
Own Transport Car/Van
Salary & Other benefits
Salary RM 2,000 to RM 2,500 per month
Other Benefit (Optional) Five days’ work, 8.30 am to 5.00 pm (Monday-Thursday), 8.30am – 5.30pm (Friday) Medical and Dental Coverage for all staff. Public Holiday follow calendar year EPF SOCSO/EIS