Admin and General Affairs Assistant.
Prysmian
Date: 2 weeks ago
City: Malacca
Contract type: Full time
Job Description
All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
Visit our DE&I Page to learn more about Prysmian's commitments.
Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.
- End to end process of travel arrangements for Prysmian colleagues, SMT, customer, or others as needed, i.e. hotel, flight, transportation arrangement, SIM card roaming and confirmation to traveler/visitor.
- End to end process of Foreign Workers administration (Renewal, COM , ePlks and FWCMS) including hostel management and travel arrangements.
- Hostels management: (Bungalow) for expatriate regular maintenance, cleaning & administration and contract renewal.
- Factory & company hostels main gate master key administration and locker key administration for employees.
- Company vehicles management: cleanliness, maintenance, administration (insurance, road tax, traffic summons & etc).
- Supervise company driver cum dispatch (outstation & daily dispatch schedule).
- Manage the budget of office administration related expenses Office telephone & mobile phone (SCMM / DM & DMS) bill checking & verification Office photocopy machines (4 units) service monitoring.
- Handle Stationary request & welcome pack for new joined staff (DW).
- Monitor the cleanliness of the site, including landscape i.e. rest area, walkway surroundings, plants inside the site, all toilets, etc.
- Medical administration (registration, deletion, update the listing of panel clinic (if any), and process the invoices for payment.
- Miscellaneous reminder & monitoring in Managers night Visit duty, Managers Day duty rooster & weekly
- Supporting in the process of Non-Desk Workers recruitment and onboarding, including interns.
- Supporting staff welfare/activities & engagement events: such as Annual dinner coordination, company celebration, sport competition, recreation coordination & claims, events coordination.
- Employee relations on Birthday gifts; employees locker distribution; fruit day distribution; receiving claims and invoices for HR Dept,
- Assist HR Manager in ISO14001, 9001, 45001 record keeping.
- HRDF application and management and Supporting training & development, including process invoices of training for payment.
- Perform any other ad-hoc projects as assigned.
- Maintain a Filing Record System.
- Housekeeping & cleaners administration / contract renewal
- Support in internal communication such as Company newsletter, internal memo & letters, local language translation & checking, updating notice boards, public holiday communication and TV communications.
- Supporting Front office festive decoration, renovation & repairing coordination with Maintenance.
- Handle phone calls, business correspondence and general contract management, Reception duties for the office, including answering calls in a professional and timely manner, passing on accurate messages, Internal phone list update & circulation
- Meeting room & training room booking arrangements.
- Controlling the stock of consumable items i.e. coffee capsule, milo, snacks.
- Tonner request Pantries monthly sundry purchase & RO drinking water consumption
- Uniform or safety shoes request & annual order.
- Diploma in Management or Administration.
- At least 6 months relevant experience.
- Good command of spoken and written English.
- Experience within a rapidly changing organization in
- Multinational Company preferably within a Manufacturing environment.
- Strong computer application
All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
Visit our DE&I Page to learn more about Prysmian's commitments.
Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.
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