Bid Manager/Specialist (Petaling Jaya)

About The Role

The role of Bid Manager is exceptionally rewarding and you will workacross a broad range of interesting client sectors and internal CBREstakeholders. The role is suited for someone who is passionate about quality,creativity, written word and seeing end results. You will have attention todetail and a flair for understanding and articulating solutions to client needsand challenges.

A blend of strategic, organisational, written and interpersonal skillsare crucial for success.

The Bid Manager plays a vital role in driving the success of ourorganisation by working in partnership with the Sales Director andCountry/Division sales team to oversee the project management and governance ofthe sales process, particularly at the Request for Information (RFI) andRequest for Proposal (RFP) stages. You may also be required to own and lead toppursuits.

You have exceptional writing skills and may already have bid managementexperience, or are looking to take the next step in your bid management career.Using your natural leadership skills to foster a strong team culture, you willdrive up standards by working closely with Business Development Managers (BDM)and Business Unit Sales Coordinators (BUSC) to ensure differentiated,innovative and client focused proposals are delivered on time and to anexceptional standard.

A key responsibility of this role is to train and develop BUSC's,sharing your knowledge and skills to help them grow and succeed.

What You'll Do

Attracting clients

• Guide and encourage BDM and BUSC client research activity to support client cultivation
• Assist with preparation of materials for prospective client meetings and presentations
• Lead (or support) the coordination of Country/Divisional events by inputting into content, themes and materials
• Work with the Strategic Development Lead to support BDMs and BUSCs develop vertical markets
  
  

RFI and RFP process

• Ensure request for information (RFI) questionnaires are submitted to a high standard
• Work closely with the sales team to manage proposals from initiation to submission, this will include:
• Ensure bid tracker/responsibility matrix iscreated for every opportunity and team remains organised
• Response planning and structuring
• Work with BDMs and BUSCs to develop win themesaligned to client needs
• Write bespoke bid responses and work closelywith the BDM to produce compelling executive summaries
• Check and challenge BUSC and BDM content, andcontributions from others to ensure written responses clearly articulatedifferentiation and win themes
• Ensure final documents are of the highestquality through design, editing and proof reading
• Ensure the team are on track for post proposalactivities, helping plan and prepare site visit, presentation and workshopmaterials
  
  

BUSC Community

• Build and foster a BUSC community to create a team of high performing sales support, this includes holding weekly BUSC catch ups and workload prioritisation meetings
• Help BUSCs build confidence by coaching and development through writing and proposal training, and personal development planning
• Support BUSC recruitment, onboarding and succession planning
  
  

Knowledge and Process

• Work in partnership with the Sales Director and Strategic Development Lead to embed and improve process and knowledge across the Country/Division
• Work closely with the team to ensure content library is continuously up to date with professional profiles, account profiles and case studies. Share content with the wider business
• Proactively stay up to date with CBRE, industry knowledge and innovations, sharing this information with your team and allowing this knowledge to filter in to bid responses
• Maintain a consistent process with BDMs and BUSCs to ensure accurate Salesforce reporting
  
  

Networking and Collaboration

• Build an internal network across the Bid Manager community to enhance knowledge, share best practice, and collectively benefit from shared insights
• Build relationships with operational leaders and support functions
  
  

What You'll Need

Character:

You are passionate about quality, creativity, written word and seeingend results. You will have attention to detail and a flair for understandingand articulating solutions to client needs and challenges.

An ideal candidate for this role is energetic, proactive and able toprioritise demands and work to deadlines. With natural leadership skills andthe ability to build robust working relationships, the ideal candidate has theability to influence and motivate, and can work under pressure and to demandingand multiple deadlines.

Strong writing skills, creativity and desire to win are crucial.

Education

Higher educational qualifications to degree level would be beneficial.

Writing Skills

Strong bid writing and editing skills are essential. Past bid writingand management experience in a sales environment is desirable.

Technology Skills

Must possess excellent Microsoft 360 skills –primarily Microsoft Word and PowerPoint. SharePoint, InDesign, Smartsheet andSalesforce are beneficial.

Administration Skills

You are a strong communicator with solid planning skills. You like tostay organised, can delegate and manage multiple deadlines across multiplestakeholders.

Desirable Experience

• Experience working in a bid management and/orsales environment
• Experience writing and managing proposals
• Experience of meeting tight deadlines
• Experience motivating, training and leadingteams
• Experience of dealing with and co-operating witha wide range of people
  
  

Circumstances & Confidentiality

Must be flexible to work outside core office hours from time to time tomeet tight deadlines as set by customers.

This role may require travel on occasions to other work locations for teammeetings, client meetings and presentations.

All work and opportunities are to be treated ashighly confidential.