Customer Service Specialist

ROCKWOOL Group


Date: 11 hours ago
City: Subang Jaya
Contract type: Full time
Role summary :

This is a one-year contract role.

Customer Service Specialist is reporting to Customer Service Department under Supply Chain Division.

This is a permanent position that require knowledge of order processing, production planning, delivery planning, invoicing and customer complain handling.

General responsibilities and activities include, but is not limited to :

  • Received customer Purchase Order or Signed Quotation. Check the SKU number, pricing, transport loading for the order and also Required Delivery Date. Key in the sales order / confirm order from eShop system and send order confirmation to customer.
  • Calculate the truck/ container load vs the quantity ordered. Advice customer if it is not a full load/ exceeded full load.
  • Raise Credit Release in SharePoint system and follow up until it is unblocked.
  • Approval on eNA system for new SKU number request.
  • Prepare Proforma Invoice for pre-payment orders and report in MYTax portal.
  • Make sure Required Delivery Date is updated on weekly basis.
  • Double check MRD to make sure goods are produced as per plan and backflush into system prior transport arrangement.
  • Raise STO Purchase Order for stock transfer purpose.
  • Arrange container and truck booking once agreed the Material Ready Date between Production Planner and Customers. Share the booking details once confirmed.
  • Upon OBD or PGI of shipment, CS to issue invoice in SAP system and ensure no error in ZCDCP.
  • Attend to auditor and provide required documents.
  • Full responsible in handling the customer assigned account from order entry until invoice.
  • Recharge warehouse charges for goods not collected 3 working days for slab, 7 working days for non-slab from production date.
  • Provide tonnage forecast for specific month to CS manager.
  • Check DagangNet email and verify on invoices for payment.
  • Issue invoice for recycling activities by production/ warehouse
  • Raise sales order for Rockcycle material collection.
  • Manage customer complaint, fill in Customer Complaint Form (CCF), follow up for solutions and revert to customer accordingly.
  • Support and involve in Project for improvement purpose.
  • Active back-up colleague who are on leave by handling the customers, prepare the required documentation.


Key responsibilities and activities include, but is not limited to :

  • To ensure customer order/ change order is processed on timely manner including change of item and change of delivery details.
  • Liaise closely with Production Planner and Logistics and Warehouse department on Material Ready Date, Transportation, and Delivery.
  • Handle customer complain including verifying the issue, fill in Customer Complaint Form (CCF) whenever applicable, follow up with related parties until the CCF is closed.
  • Ensure all invoices errors in ZCDCP SAP system cleared and updated in MYTax portal accordingly.
  • Report all downpayment invoices in MYTax portal manually on timely manner. Link back the invoice upon delivery to the down payment invoice manually in MYTAX portal.
  • Adhere to standard process and working guidelines from order processing, delivery, invoice including reporting in MYTax portal and customer complain handling.
  • Provide tonnage forecast for billing of the month in order to enable overview on tonnage to-date vs target.
  • Carry out SAP EBT testing whenever required.
  • Attend to customer event whenever required.


Required Skills & Experience

  • Proficiency in SAP or other ERP systems
  • Strong delivery management experience
  • Expertise in order processing
  • Skilled in invoice, debit note, and credit note issuance
  • Practical experience with the MYTax portal
  • Knowledge of international shipping and Incoterms
  • Effective problem‑solving techniques and critical thinking ability
  • Customer relationship management skills
  • Proficiency in Microsoft Office applications
  • Strong team player with collaborative mindset
  • Ability to perform under high‑pressure environments

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