Document Controller

Document Controller Gradiant Malaysia Sdn. Bhd. Selangor, Malaysia 7/1/26 Project Management

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients’ mission-critical operations in the world's essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy.

Gradiant’s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide.

Discover us at www.gradiant.com.

Role Overview

The Document Controller will coordinate with the Operations team and establish an efficient project-related documents control register, database and hard copy filing system. The role responsible to ensure current versions of all documents are collated subject to revision and ensure current versions of documents are issued to the project parties of Gradiant during engineering, construction, commissioning and operations phases. Represent Gradiant locally in compliance with Company practise and standards.

Responsibilities

• Receives and registers all projects related incoming and outgoing document from customer, sub-contractor, vendor and in-house generated document.
• Controls issuance of document numbers/transmittals, including maintenance of proper document registers
• Maintains specifically assigned project database/s.
• Setting up and maintain project filing/document systems.
• Manage the process of distribution of internal/external correspondence and ensure good tracking system in place for easy retrieval.
• Ensures proper document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares document transmittals.
• Prepares and maintains updated drawings for detail engineering or construction project, either for in-house use or for onward transmittal to Client.
• Performs document quality check in accordance with document control procedures.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Prepare document control reports/document listings, as and when required.
• Responsible for planning, organizing, and notifying the concerned parties about the submission & return within due dates and ensuring on time submissions/returns.
• Cooperating and Communicating with the PM & Engineering Team and collaborating with various discipline Engineers & external vendors to create more efficient methods and to ensure project deliverable submission timelines are met.
• Ensure all engineering documents and deliverables are prepared as per Gradiant /Project specific standard formats accurately and per required schedule.
• Track project deliverables using appropriate tools and initiating the necessary corrective actions.
• Weekly/Monthly document submission tracking & reporting.
• Prepare document register reports and attend meetings with Clients/Vendors as and when required.
• Support Gradiant Subsidiaries across the APAC, with a focus on Singapore and Malaysia as required.
  
  

Requirements

• Professional Certificate/NiTEC, Diploma/Degree in Business Studies/Administration/Management or other associated disciplines
• At least 2-5 years' experience in document control position in construction industry
• Reliable, well-organized and detail oriented
• Strong communication skills to convey ideas and technical information effectively with team and customers.
• Excellent customer orientation, willingness to deal with people, be flexible and be able to meet customer demands.
• Curiosity and strong drive to improve status-quo while working in a semi-autonomous environment.
• Excellent analytical thinking, interpersonal/communication skills, writing and problem-solving capacities.
• Proficient in Microsoft Office Application (Word, Excel, Power Point)
  
  

Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected characteristic under applicable law.