Documentation Officer

City : Pasir Gudang State : Johor (MY-01) Country : Malaysia (MY) Requisition Number : 45981

Main Accountabilities

Documentation Processing & Control

• Prepare and process daily local and export shipping documentation (non LC shipment) according to standard procedures and timelines.
• Check documentation for completeness and accuracy before submission or dispatch.
• Update and maintain documentation records in relevant systems and filing platforms.
• Highlight documentation discrepancies or delays to the immediate superior for resolution.
  
  

Shipping & Trade Documentation Support

• Prepare shipping instructions and supporting documents for export shipment
• Assist in compiling documentation sets including invoices, packing lists, Certificates of Analysis (COA),
• Certificates of Origin, ingredient/composition/manufacturing/content certificates, and other related documents.
• Support amendments or corrections to shipping documents when instructed.
  
  

Dispatch & Customer Support

• Issue shipment tenders and scanned documents to customers after confirmation, following established procedures.
• Respond to routine customer queries related to shipment documentation and status.
• Assist in updating customers on shipment schedules, onboard status, or delays based on available information.
  
  

Filing, Compliance & Housekeeping

• Ensure proper scanning, filing, and retention of all documents in line with audit and compliance requirements.
• Maintain organized documentation records for easy retrieval and audits.
• Follow internal documentation, compliance, and safety guidelines at all times.
  
  

Education & Experience

• Diploma or Certificate in Business Administration, Logistics, Supply Chain, or a related field.
• Minimum 1–2 years of experience in documentation, logistics, shipping, or supply chain support roles is preferred.
• Proficiency in English (spoken and written).
  
  

At Bunge (NYSE: BG), our purpose is to connect farmers to consumers to deliver essential food, feed and fuel to the world. As a premier agribusiness solutions provider, our team of :34,000 dedicated employees partner with farmers across the globe to move agricultural commodities from where they’re grown to where they’re needed—in faster, smarter, and more efficient ways. We are a world leader in grain origination, storage, distribution, oilseed processing and refining, offering a broad portfolio of plant-based oils, fats, and proteins. We work alongside our customers at both ends of the value chain to deliver quality products and develop tailored, innovative solutions that address evolving consumer needs. With 200+ years of experience and presence in over 50 countries, we are committed to strengthening global food security, advancing sustainability, and helping communities prosper where we operate. Bunge has its registered office in Geneva, Switzerland and its corporate headquarters in St. Louis, Missouri. Learn more at Bunge.com.

Every day our people exemplify these values, which represent Bunge at its core:

• We Are One Team – Collaborative, Respectful, Inclusive
• We Lead The Way – Agile, Empowered, Innovative
• We Do What’s Right – Safety, Sustainability, With Integrity
  
  

If this sounds like you, join us! We value and invest in people who believe in our purpose and are excited to live it every day – people who are #ProudtoBeBunge