Executive - Tenancy Administration

Job Description :

1. Prepare agreements, letters and related documents.
2. Follow up on agreement signing with tenants (including payments related to agreements – tenancy administrative fee, stamp duty and/or other charges), landlords and internal signatories to ensure timely completion.
3. Maintain proper filing in both physical file and e-filing system.
4. Maintain accurate tenancy databases and agreement & payment status reports.
5. Liaise with Finance dept to confirm receipt of payments and update records accordingly.
6. Assist in preparing reports, presentations, and ad-hoc assignments.
7. Liaise with Sunway Malls’ Leasing, Tenancy Admin, Finance, and other departments to facilitate smooth documentation and payment processes.
8. Assist in obtaining approvals, signatures, and supporting documents from relevant parties.
9. Ensure all tenancy documentation and payment processes adhere to statutory requirements, Sunway Malls’ internal policies and audit standards.
10. Other ad-hoc assignments.

Job Requirement :

1. Minimum Diploma/Degree in Business Administration, Management, or related field.
2. 1–2 years’ experience in administration, preferably in property management or tenancy administration.
3. Proficient in Microsoft Office (e.g. Excel, Word, Powerpoint).
4. Detail-oriented with strong organizational and follow-up skill.
5. Good communication and interpersonal abilities