Finance Manager
ACCA Careers
Date: 28 minutes ago
City: Petaling Jaya
Contract type: Full time
San Francisco Coffee Sdn Bhd
Role Purpose
Manage daily finance operations, financial reporting, budgeting and cash flow across the café outlets and head office. Ensure accurate accounts, timely reporting, strong financial controls and useful analysis to support business profitability.
Key Responsibilities
Role Purpose
Manage daily finance operations, financial reporting, budgeting and cash flow across the café outlets and head office. Ensure accurate accounts, timely reporting, strong financial controls and useful analysis to support business profitability.
Key Responsibilities
- Financial Accounting and Reporting
- Manage the full set of accounts, including accounts payable, accounts receivable, general ledger, fixed assets and inventory accounting.
- Lead monthly and year-end closing, ensuring transactions, accruals, prepayments and adjustments are recorded accurately.
- Prepare and review monthly financial statements, outlet P&Ls, balance sheet schedules and cash flow reports.
- Coordinate the preparation of monthly management accounts, MMA and CPR schedules for Financial Controller review and submission within Group deadlines.
- Investigate financial variances and present clear explanations and corrective actions.
- Outlet Performance and Business Support
- Analyse outlet sales, gross profit, labour costs, rental, operating expenses and profitability.
- Monitor performance against budget and identify opportunities to improve margins and control costs.
- Prepare break-even analyses and financial assessments for new outlets, renovations, relocations and closures.
- Partner with Operations, Procurement, Warehouse and Marketing teams to resolve financial issues and improve business performance.
- Budgeting and Forecasting
- Coordinate annual budgets and periodic forecasts for outlets and head office.
- Prepare profit, cash flow and capital expenditure projections.
- Review budget assumptions with department heads and monitor actual results against approved plans
- Cash Flow and Payment Management
- Maintain cash flow forecasts and review funding requirements regularly.
- Review proposed payments for supporting documents, approval, due dates and available funds.
- Oversee twice-weekly payment runs and monitor bank balances and minimum cash reserves.
- Review bank reconciliations, sales collections, merchant settlements and outstanding receipts.
- Inventory, Fixed Assets and Lease Accounting
- Review inventory reconciliations, stock counts, adjustments, wastage and expired stock provisions.
- Maintain accurate fixed asset registers, depreciation schedules and disposal records.
- Oversee right-of-use asset and lease liability schedules, including additions, modifications, terminations, depreciation and lease interest.
- Review hire purchase and loan schedules and reconcile balances to the general ledger.
- Ensure outlet openings and closures are properly reflected in the accounts.
- Internal Controls and Compliance
- Implement and maintain finance SOPs covering purchasing, payments, sales collections, cash handling, inventory and fixed assets.
- Ensure compliance with applicable accounting standards, tax requirements, e-Invoicing requirements and Group policies.
- Coordinate external audits, tax submissions and other statutory requirements with auditors, tax agents and relevant parties.
- Resolve audit findings and strengthen controls over financial transactions and reporting.
- Team Management and Process Improvement
- Supervise, coach and develop the finance team, with clear responsibilities and deadlines.
- Review team members’ work and ensure adequate supporting documentation.
- Improve accounting workflows, reporting templates and use of Microsoft Dynamics NAV/Navision.
- Support automation and improvements that increase reporting accuracy and efficiency.
- Degree in Accounting, Finance or a related discipline.
- Professional qualification such as ACCA, CPA, CIMA or equivalent is preferred.
- At least 7 years of relevant accounting and finance experience, including 3 years in a supervisory or managerial role.
- Experience in F&B, retail or another business with multiple outlets is strongly preferred.
- Strong knowledge of full set accounting, management reporting, budgeting, cash flow and internal controls.
- Practical experience in inventory, fixed assets and lease accounting.
- Proficiency in Microsoft Excel; experience with Microsoft Dynamics NAV/Navision is an advantage.
- Strong analytical, communication and team management skills.
- Able to manage competing deadlines and work closely with operational teams.
- Timely and accurate monthly closing and management reporting on 5th of each month.
- MMA and CPR schedules completed in time for review, approval and submission by the 10th of each month.
- Balance sheet reconciliations completed monthly, with outstanding items resolved promptly.
- Cash flow forecasts maintained and funding shortfalls identified early.
- Payments processed accurately and within approved schedules.
- Outlet performance variances reviewed with clear follow-up actions.
- Audit and statutory submission completed within deadlines.
- Measurable improvements in finance processes and team performance.
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