Principal Facilities Spec

Job Overview:

The Principal Facilities Specialist has developed breadth and depth of skills in a range of Facilities processes, procedures, and systems and can act as a technical expert in an area. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries

Key Tasks and Responsibilities:

Facility Operations Support

• Support day-to-day facility operations to ensure a safe, clean, and functional work environment
• Respond to and track facility-related requests and issues, ensuring timely resolution
• Assist in coordinating preventive and corrective maintenance activities
• Coordinate visitor registration processes and front-of-house support activities
Manage lost and found processes, including receiving and logging items

Vendor & Service Coordination

• Support coordination with service providers (hard and soft services)
• Monitor vendor activities on-site to ensure services are delivered as expected
• Escalate service delivery issues to senior team members
• Arrange courier and dispatch services as required
Notify plant suppliers when replacements or maintenance are required

Administrative & Documentation Support

• Raise purchase requisitions, service requests, and goods receipt entries as required
• Maintain accurate facility-related documentation, records, and logs
• Assist in tracking facility operational costs and maintaining basic reports
• Support asset tracking, inventory management, and storage records
• Generate and maintain daily attendance reports
• Provide access card system backup and basic administration support
• Coordinate business card orders for employees
Order and maintain stock of lanyards and access card holders

Space & Occupancy Support

• Assist in maintaining occupancy and seating allocation records
• Support office moves, activities, and space planning updates
• Update occupancy/vacancy charts as required
Maintain and update meeting room lists and booking information

Health, Safety & Compliance

• Support adherence to company HSE, security, and compliance requirements
• Assist in maintaining records related to fire safety, inspections, and audits
Support emergency response coordination as required

Communication & Reporting

• Provide support in communicating facility-related matters to employees and stakeholders
• Maintain logs of issues, actions, and resolutions
• Escalate complex issues to senior facilities staff
Support issuing of staff and visitor access passes in line with security protocols

General Support

• Assist in general office services such as mailroom, printing, and vendor coordination
• Support the Facilities team in ongoing activities, projects, and initiatives
• Perform other duties as assigned in support of facility operations

Essential Qualifications and Education:

• Bachelors Degree- Preferably in Facilities/Project Management or a related discipline
• Minimum of five (7) years related work experience in Facility Manaement with 5 years in a similar role with a Multinational Company
• Advanced in the English language, both verbally as written C1 level (min.) Fluent in Malay
• Software knowledge on Microsoft Word, Power-point, Excel essential
• Proven track record with references
• Ability to work collaboratively within a team environment
• Basic understanding of facility management processes and building operations
• Good organizational and administrative skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Strong communication and interpersonal skills

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