Senior Executive, Fit-Out

Job Summary

To coordinate and manage all tenant fit-out activities in the shopping mall, ensuring compliance with mall regulations, authority requirements, approved designs, and GreenRE / sustainability standards.

The incumbent will liaise with tenants, contractors, consultants, and internal departments (Leasing, Marketing, Operations, and Security) to ensure smooth handover, fit-out execution, operational readiness of premises, and support Mall upgrading and enhancement projects, while enforcing energy efficiency and sustainability requirements at the tenant lot level.

Key Responsibilities

• Tenant Fit-Out Coordination
• Conduct fit-out meetings with tenants and contractors to familiarize them with:
  
  

Site conditions

Mall rules and regulations

Authority requirements and approvals

• Work closely with internal departments (Leasing, Marketing, Operations, Security) on:
  
  

Prospective tenants and upcoming openings

Tenant fit-out schedules, handover dates, and special requests

Outgoing tenants and vacant possession handovers

• Conduct proper handovers of premises to new tenants and manage opening and vacant possession from outgoing tenants.
• Provide tenant and contractor information to relevant departments for smooth coordination and support.
• Design & Drawing Review
• Review architectural drawings, M&E drawings, and interior design concept submissions.
• Highlight any design or compliance concerns and propose best practices.
• Guide tenants in refining retail shop designs and concepts to align with Mall theme, brand identity, and sustainability requirements.
• Coordinate with Facilities/Operations department to ensure tenant M&E submissions are approved and resolve technical issues (e.g., electrical, air-conditioning, sprinkler systems).
• Documentation & Compliance
• Ensure all required documents are in place prior to handover and commencement of works, including:
  
  

Approved concept and M&E plans

Insurance coverage

Work schedules and permits

• Monitor fit-out progress and work with Security & Safety teams to ensure renovation complies with:
  
  

Approved submissions

Material usage standards

Safe construction methods

Accurate as-built documentation

• Assist Operations in follow-up matters such as work permits for works within tenant outlets.
• Project & Upgrading Support
• Collaborate with Project team, consultants, engineers, suppliers, and contractors for Mall upgrading and enhancement projects.
• Provide technical and operational support during renovation projects to ensure timelines, quality, and safety standards are met.
• GreenRE / Sustainability Compliance (Tenant Lot Level)
• Ensure new tenant fit outs comply with GreenRE and energy efficiency requirements.
• Advise tenants and contractors on:
  
  

Energy-saving lighting and electrical systems

HVAC efficiency and load optimization

Sustainable materials and construction methods

Water efficiency and waste reduction

• Review tenant design and M&E submissions to confirm alignment with GreenRE / sustainability standards.
• Assist Management in monitoring tenant compliance during construction and handover, including verification of as-built installations.
• Support preparation of documentation for GreenRE certification, energy audits, or sustainability reporting.
• Promote awareness of environmental responsibility and energy efficiency among tenants, contractors, and internal teams.
• Operational Support & General Duties
• Support Operations team in any tenant-related matters as assigned by HOD.
• Work collaboratively with internal teams to resolve issues affecting tenants and Mall operations.
• Be available to work after office hours, night duty, weekends, or public holidays as required to ensure tasks and projects are completed efficiently.
• Perform any other duties assigned by management from time to time.
  
  

Key Requirements

• Diploma or Degree in Architecture, Interior Design, Civil / Mechanical / Electrical Engineering, or equivalent.
• Minimum 5 years of experience in fit-out coordination or project management, preferably in commercial or retail developments.
• Knowledge of building regulations, authority requirements, safety, and sustainability standards (GreenRE preferred).
• Ability to review architectural and M&E drawings and provide constructive feedback.
• Strong project coordination, time management, and stakeholder communication skills.
• Computer literate (MS Office, AutoCAD, project management tools).
• Able to work independently and in a team, with flexibility for after-hours work.
• Knowledge of Mall operations, tenant requirements, and safety compliance is preferred.