Workspace Experience & Operations Finance Admin

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

-
Review and verify invoices daily, checking completeness of billing details, PO numbers, amounts, and supporting documentation.
-
Enter invoice data into Docuware system and submit to FSC team via email.
-
Reconcile unmatched invoices and resolve discrepancies with FSC team to ensure timely processing.
-
Raise and process ad-hoc POs and contract POs in JDE system for all assigned sites.
-
Support on-site team with PO cancellations and amendments if and when required.
-
Execute GR processes before mid-month cutoff, managing invoices with GRNV reports.
-
Record processed invoices with reference numbers in the invoice processing tracker.
-
Monitor, match, and reconcile rechargeable items to be billed on a monthly basis.
-
Monitor weekly AP payment releases and resolve vendor payment queries.
-
Compile and reconcile RC funding reports, matching PO line items with vendor invoices.
-
Communicate clearly with vendors regarding invoice requirements, payment status, and documentation compliance.
-
Support the Country Account Lead in resolving escalated financial issues and ensuring stakeholder satisfaction.
-
Supporting the Country Account Lead with any further administrative-related matters as required
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.