Account Assistant

About Us:

Smiths Detection, part of Smiths Group, is a global leader in threat detection and screening technologies for aviation, ports & borders, defense, and urban security. Our expertise is spread across 5 R&D centers, 21 Global Offices and 7 Manufacturing Sites with 3000 Brilliant minds globally contributing for over 40 years at the frontline which enables us to deliver the solutions needed to protect our society from any threat and illegal passage of explosives, prohibited weapons, contraband, toxic chemicals, and narcotics. Every minute of every day, our technology and talented team members help to make the world a safer place - https://youtu.be/JmcKLJTrHLc

The Position will report to Financial Controller with work base in manufacturing facility in Malaysia. This position will work closely with site operational team and support the manual submission of invoices as part of the e-invoicing process in Malaysia.

Responsibilities:

•Assist in the manual submission of invoices (including Sales & self-billed E-invoices) into Myinvois portal according to IRBM guidelines.

•Verify accuracy and completeness of invoice required information before submission, including but not limited to vendor details, invoice amounts, and custom clearance documentation.

•Act as a point of contact for vendors regarding E-invoice received & inquiries. Establish and maintain positive relationships with vendors, ensuring timely communication and resolution of any issues or concerns.

•Validate & verify expenses incurred by employees on behalf of the employer to ensure that they are supported by e-invoices or receipts issued by vendors.

•Collaborate with internal stakeholders, including Accounts Payable, Planning, Shipping and Procurement teams, to ensure timely and accurate processing of invoices.

•Perform bi-weekly & monthly reconciliation against SAP invoices with invoices submitted into Myinvois portal.

•Resolve discrepancies or issues related to invoice submission in a timely and efficient manner.

•Assist in generating reports and analyzing data related to invoice processing as required.

•Stay updated on relevant regulations and best practices related to e-invoicing in Malaysia.

•To support Internal Audits and Statutory audits • To perform any ad hoc task as assigned

Education:

Minimum Diploma or bachelor’s degree in finance/accountancy/banking or equivalent.

Experience:

Fresh graduate is encouraged to apply. · A minimum of 1-year relevant working experience will be an added advantage.

Knowledge/Skills:

• Team Player with Positive Mindset
• Good knowledge of Microsoft Office applications especially Microsoft Excel
• Experienced in SAP is preferred
• The ability to communicate across all levels of the organization

To find out more about life at Smiths Detection check out our LinkedIn https://www.linkedin.com/company/smiths-detection/ and follow our story

Join us for a great career and competitive compensation & benefits whilst keeping the world a safer place.

Diversity & Inclusion:

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Detection, Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (www.smithsdetection.com/careers)