Accounts Executive

List of Responsibilities:

Receipt GRPO with PO - (PGFI, PGFTT)

• Receipt GRPO
• Check supplier name, date, qty, description, price and chop & sign receiving by store personnel. For non-inventory item, check the direct issue chop. Any discrepancy, GRPO issue will return to Store for amend.
• Check account code in system.
• Matching supplier invoice with DO, supplier name, DO no, unit price and stamp AP chop. Enter match invoice
  in system, for S code, key in the correct account number. Attached the invoice in system.
• Follow up the receiving out of tolerance

Receipt GRPO without PO (FOC)- (PGFI, PGFTT)

• Receipt GRPO
• Check supplier name, date, qty, description and chop & sign receiving by store personnel, check the direct
  issue chop. Any discrepancy, GRPO issue will return to Store for amend.
• File in the F.O.C file

Invoice without GRPO & PO (Freight & Forwarding, Insurance & Services)- (PGFI, PGFTT)

• Received the invoice, pass to respective department to sign & get approval if it is abnormal expenses not in
  the approved quotation.
• Check supplier name, date, qty, description to match with the freight invoice, attached BL copy.
• Freight invoice, checked the quotation & comparisons in system, if no comparisons, need to have approval,
  after checking key in system and attached invoice in system
• Matching freight / forwarding invoice in landed cost file

Checking supplier statement of account - (PGFI, PGFTT)

• Aging balance compare with supplier statement of account
• If any different, checking individual entry.
• If received supplier audit confirmation, check with aging.
• Do the statement reconciliation of supplier if amount not same with aging.

Month end closing – (PGFI, PGFTT)

• Check aging, business partner aging tie with GL.
• Sent email to Purchasing for payment made above 3 months to follow up the delivery.
• Prepare accrued purchase listing
• Prepare advance payment listing
• Prepare carriage outwards report

Others- ((PGFI, PGFTT)

• Sent email to Store for invoice pending GRPO
• Follow up PCF copy not submit to accounts.

PGFTT
1. Prepare journal voucher.
2. Create fixed asset master data when there is new purchase of FA.
3. Prepare provision for depreciation.
4. Prepare monthly balance sheet schedule & PL schedule.
5. Prepare monthly management report.
6. Prepare tax info for tax purpose.

Requirements :

Minimum Education Required: Diploma / Degree in Accounting / Finance
Minimum Job Work Experience: 2 to 3 years working experience in Accounting
Skill / Knowledge: Computer Literate (excel, word & accounting related software)
Abilities: Able to meet tight deadline and work independently