Accounts Officer

Job Brief

To ensure all revenues generated in the Hotel are recorded timely, accurately, properly valued, correctly classified and report discrepancies on a timely basis. To produce the daily revenue report and reconcile all revenues against cash banked and accounts receivable movements for each day. To ensure proper and correct posting and mapping in AR / AP /GL modules and related in system both manually and software. To review and prepare final input into the General Ledger from the various sources and identify and reconcile the balance sheet items and to prepare financial reports as required. Perform basic duties of General Cashier in maintaining the Hotel’s house banks in accordance to policy, to ensure that the remittance procedures are adhered to and daily banking of cash receipts

Job Responsibilities

Income Auditor

• Verify that all shift and cashier closings for the PMS and POS systems have been completed and paperwork attached balances to shift closing reports and received into Finance Office on daily basis.
• Review and check daily cashier transaction journals to ensure all transactions are genuine and supported with relevant documents
• Verify that the PMS system daily city ledger, guest ledger and advance deposit ledger balances reconcile to the sum of previous day closing balance and the PMS system net changes for the current day closing in PMS Trial Balance.
• Review rebate transactions for each day to ensure all contain adequate explanation and appropriate approvals.
• Review paid out transactions for each day to ensure all have adequate back up attached and contain signature of guest and original official receipt.
• Review House Use and Complimentary rooms list and ensure proper authorization has been provided for each room.
• Review Check Out guest listing and all folios are paid off and no outstanding balance.
• To ensure all check-out folios are converted into tax/sales invoices and supported with valid Registration Card, passed to Finance for safe-keeping.
• Review daily POS voided dockets ensure clear explanation and approved by Outlet Manager.
• Review banquet event postings and ensure revenues processed balance to individual Banquet Event Orders (“BEO”) and that all BEO’s have been posted by reference to the Banquet Daily Event List.
• Balance daily credit card slips against postings in PMS system.
• Verify that the total cash settlements posted in the PMS system for the day balance to the total amount of cash deposited per the General Cashier report.
• Reconcile telephone revenues recorded in PMS system to revenues per the call accounting system report for the day (if there is.
• Reconcile food & beverage revenues recorded in PMS system to total revenues for each outlet per the POS system for the day.
• Review number of food covers processed for each outlet for reasonableness by reference to the average food cheque for each outlet for each meal period.
• Reconcile all Main Operating Department (MOD) revenue recorded in PMS with summary report per each MOD Dept.
• Reconcile all other Miscellaneous Income in PMS and prepare itemized listing for each income for tax purposes.
• Input all income and payment into Daily Revenue Report and to tally with Guest Ledger, Deposit Ledger and AR Ledger movement.
• Prepare daily revenue report complete with statistic of Room and F&B. Distribute to department head timely basis.
• Prepare daily revenue journal, ensuring that revenues have been classified to the correct general ledger code and import by GL on daily basis into Q3 Financial System.
• Review Rate Variance Report and notify Financial Controller on any unauthorized discrepancy.
• Review and audit Room Discrepancy Report (Maid Room Checklist against Front Office system room status).
• Conduct physical spot check on ‘000’ and ‘0S’ Room on timely manner or as assigned by Financial Controller.
• Report to the Financial Controller on a timely basis any non-compliance with SCAPES hotel financial policies.
  
  

General Cashier

• Monitor compliance with hotel policies for House Banks, Daily Banking of Cash and Foreign Exchange Policies (if any).
• Collect daily cashier envelopes from drop safe in presence of a witness each morning. Open and count contents of each envelope in presence of a witness and record cash totals on general cashier report. Ensure witness signature is obtained.
• Conduct bank trip to deposit daily cash collection into respective bank account in presence of at least one witness via Hotel registered vehicle or any mean of transportation as approved by Financial Controller.
• Prepare daily General Cashier report and forward to Financial Controller for review.
• Responsible in posting Bank In Slip for cash collection and clearing the Cash Clearance Ledger.
• Responsible in updating Cash Receipt in Bank Reconciliation Statement.
• Process Petty cash and as required and reconcile weekly.
• Reimburse approved petty cash claims to departments on a timely basis and submit Cashier float reimbursement cheque request to AP Shared Service when the amount fall to minimum PAR of RM1,000.00 (One Thousand).
• Compile cashier overage/shortage report and ensure report is routed to department head for review then submit to Financial Controller at end of each month for review. Investigate any individually significant variances on a timely basis and report any unexplained variances to the Financial Controller.
• Ensure General Cashier float is counted with an independent witness at least once per month and to conduct surprise float check at all outlets.
• Ensure all house floats are supported by current, fully completed and approved house bank contracts and recipient fully understands contract per hotel policy.
• Ensure house float is returned by any terminating employees. After float has been returned, cancel float contract and send a copy to Human Resources, retaining the original for your records.
• To maintain the safety of GC Safe Deposit Box and Drop In Safety Box keys and passwords at all time.
• To maintain sufficient small notes for operation use.
• Undertake any other tasks as requested by the Financial Controller from time to time.
  
  

General Ledger

• Prepare and post journal vouchers of all accrual expenses.
• Perform reconciliation on accrual accounts and to tally with General Ledger and update in reconciliation schedule at month end.
• Perform Bank Reconciliation and ensure the Cash Book in General Ledger is tally with Bank Statement on 30th or 31st monthly.
• Undertake any other tasks as requested by the Financial Controller from time to time.
• Bring to the attention of the Financial Controller any matter requiring attention.
  
  

Job Requirements

• Diploma in Accounting or Certified Accounting Technician (CAT) qualification
• Minimum of 2 years of experience in a similar role within a luxury 4- or 5-star hotel environment
• Sound understanding of basic double-entry accounting and bookkeeping
• Familiarity with fundamental accounting principles and practices
• Proficient in Microsoft Office Suite, particularly Excel
• Tech-savvy, with knowledge of accounting software (advantageous)
• Strong analytical skills with the ability to make quick and sound decisions
• Fluent in Bahasa Malaysia and English
• Proficiency in additional local languages will be considered an advantage
• Excellent communication, presentation, and interpersonal skills
• A fast learner with a keen eye for detail and meticulous work habits
• Proactive, reliable, and passionate about service
• Strong problem-solving and leadership abilities
• A team player with effective relationship management skills with both internal and external guests
• Inquisitive and confident, always eager to improve and grow