Accounts Payable Specialist

Community Options, Inc.


Date: 13 hours ago
City: Petaling Jaya
Contract type: Full time
Description

Build your Career with an Industry Leaderat our Shared Services Centrein Malaysia.

As a global leader in premium label solutions, our purpose is to deliver the world's best label solutions that help our customers build their brands, while adding value to our employees, our shareholders, and the communities in which we operate.

If you share our vision and believe that you could contribute to the success of our company, we look forward to hearing from you!

Job Highlights

  • Conducive Working Environment
  • Hybrid Working Arrangement
  • Learning & Development

Job Descriptions

Vendor Master Data

  • Periodically review vendor and bank master data to ensure records are accurate and up-to-date.
  • Discuss payment terms for new and existing vendors with local business unit Controllers. Ensure approval obtained for any deviation from standard payment terms.
  • Work with VMD Team on review active and inactive vendors.

Invoice Processing

  • Ensure accuracy and timely processing of vendor invoice for PO and non-PO items. Review and standardize account coding of expenses.
  • Ensure all non-PO invoices are authorized before payment according to DOA.
  • Coordinate with Team Lead and local business unit Controllers to reduce the occurrence of non-PO invoices.
  • Handle and follow up dispute resolution on problematic invoices.

Payment

  • Attain detailed understanding of payment methods and country-specific requirements in integrated (host-to-host) or non-integrated payment portals.
  • Ensure payment cycle runs are in compliance with Company and local regulatory requirements.
  • Streamline payment run cycles and coordinate payment requests by local business units.
  • Coordinate with Team Lead and local business unit Controllers to reduce number of ad-hoc payment requests and other payment matters.
  • Propose authorization controls for payment run approvals in payment portal.

Intercompany Reconciliation

  • Work closely with Company Corporate Accounting on month-end intercompany balance reconciliation and transactions.
  • Work with local business units to ensure compliance with Company policy on intercompany invoice recognition and payment.

Month End Closing

  • Complete month end closing activities according to month end checklist.
  • Ensure MEC reports balance reconcile with GL.
  • Ensure GRIR and AP ageing are maintained up-to-date and propose rectification plan for any long outstanding items.

Compliance and Internal Controls

  • Ensure full adherence to Company’s accounting policies, processes, procedures, authorization levels, and SOX controls.
  • Ensure full adherence to document retention as per the requirement by regulatory authorities in the specific country of operations/ business units.
  • Develop and implement internal controls to safeguard Company’s assets and ensure compliance with financial regulations.
  • Monitor and evaluate the effectiveness of existing internal controls.
  • Stay updated on accounting standards, regulations, and compliance requirements to ensure the Company's financial practices align with industry standards and legal obligations.

Service Level and Team Collaboration

  • Promote a strong service ethos to support delivery to agreed Service Level Agreements.
  • Act as the focal point to ensure effective communication and resolution of operational related issues and decisions.
  • Build long-term relationships with Company’s internal stakeholders and leadership team.
  • Work closely with other operation functions to ensure seamless coordination of financial activities.
  • Participate in continuous improvement initiatives.
  • Perform any other duties as assigned by the Team Manager and/or Team Lead.

Job Requirements

  • Bachelor's Degree in Accounting or Finance related, fresh graduates are encouraged to apply.
  • Ability to work EMEA evening shift, especially month-end.
  • Fluent in both spoken and written English.
  • Independent, strong interpersonal and communication skills.
  • Able to multi-task, pay attention to details, good at stress management.

Only applicants who can legally live and work in Malaysia will be considered.

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