Admin Assistant

NOV


Date: 3 weeks ago
City: Taman Senai
Contract type: Full time
Job Description

 JOB DESCRIPTION

  • Greet and welcome visitors, clients, and staff in a professional and friendly manner.
  • Answer, screen, and forward incoming phone calls.
  • Maintain the reception area in a tidy and presentable condition.
  • Handle incoming and outgoing mail and deliveries.

Administrative Support

  • Uniform & Safety Shoe Management:
    • Maintain inventory of staff uniforms and safety shoes.
    • Coordinate distribution and replacements as needed.
    • Track stock levels and liaise with suppliers when necessary.
  • Training Record Maintenance:
    • Assist in recording and updating employee training logs.
    • Ensure accurate and timely documentation of completed training sessions.
  • Meeting & Training Room Upkeep:
    • Ensure meeting, conference, and training rooms are clean, organized, and properly equipped.
    • Support in room booking and preparation for scheduled events or sessions.
  • Ad-Hoc Administrative Tasks:
    • Support various departments with administrative tasks as assigned.
    • Help with data entry, filing, printing, or event coordination as required.
JOB REQUIREMENT

  • Proven experience as a receptionist or in a similar administrative role.
  • Strong organizational and multitasking abilities.
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Excellent communication and interpersonal skills.
  • Attention to detail and ability to maintain confidentiality.
  • Ability to handle minor physical duties related to stock management.

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