Admin Assistant
EITA Resources Berhad
Date: 11 hours ago
City: Klang
Salary:
MYR 1,700
-
MYR 2,000
per month
Contract type: Full time
Job Responsibility
We are looking for a detail-oriented and proactive Purchasing Admin (Mandarin Speaker) to support our procurement team. The role includes handling PO issuance, invoice tracking, shipment coordination, and supplier communication â especially with Mandarin-speaking vendors.
Key Responsibilities
We are looking for a detail-oriented and proactive Purchasing Admin (Mandarin Speaker) to support our procurement team. The role includes handling PO issuance, invoice tracking, shipment coordination, and supplier communication â especially with Mandarin-speaking vendors.
Key Responsibilities
- Prepare Purchase Orders (PO): request quotations, verify model/code with PICs.
- Email POs to suppliers and follow up on any missed POs.
- Match Invoice (INV), Delivery Order (DO), and PO, and update master list in Excel.
- Process new vendor registration: seek approvals, register in eBuilder, and notify accounts.
- Maintain invoice listing, check completeness of supporting documents, and submit to accounts.
- Coordinate overseas shipments: follow up on BL, K1, FE, and customs clearance documents with forwarders.
- Request Proforma Invoice and follow up on Payment Voucher (PV).
- Manage petty cash requests: prepare documents, get approval, and collect cash from accounts.
- Handle urgent PR/invoice requests from PICs and follow through until PV is issued.
- SPM / Diploma in Business Admin, Procurement, or related field
- Minimum 1â2 years of working experience in purchasing or administrative roles
- Must be able to speak, read, and write in Mandarin (to liaise with suppliers from China/Taiwan)
- Good knowledge of Microsoft Excel and general office software
- Strong attention to detail, follow-up skills, and accuracy in document handling
- Able to manage multiple tasks and work independently in a fast-paced environment
- Permanent role.
- Various benefits (Medical, Insurance, Leave etc)
- 5 days work week with work-life balance culture.
- Weekly luncheon.
- EITA Sport club activities & games.
- Support a professional & safe environment for our employees.
- Practice vibrant & energetic office culture.
- Opportunities will be provided for career advancement within the company.
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