Admin Executive

Blacksire


Date: 6 hours ago
City: Petaling Jaya
Salary: MYR 3,000 - MYR 4,500 per month
Contract type: Full time
  • Office Administrations
    • Manage and assist with day-to-day general office administration, operations, and coordination.
    • Ensure proper adherence to procedures when guests/visitors arrive at the office.
    • Answer, screen, and forward incoming phone calls as needed.
    • Ensure the reception area remains tidy, presentable, and stocked with necessary materials.
  • Licensing & Compliance:
    • Assist in verifying company registration and ensure timely renewal of licenses to meet statutory requirements.
  • Office Supplies & Inventory Management:
    • Oversee ordering and usage of office supplies, including stationery, printing materials, cleaning tools, pantry consumables, and other office essentials.
    • Replenish office supplies and keep inventory of stock such as pantry food, stationery, and self-test kits.
    • Maintain storeroom tidiness and organize according to office 5S principles.
  • Utility & Cost Management:
    • Monitor and analyze monthly utility usage to ensure efficiency and cost-effectiveness.
    • Monitor outgoing courier costs and ensure cost-consciousness in usage.
  • Company Assets & Facilities Management:
    • Manage and track company assets, including asset labeling, vehicles, and scheduling arrangements.
    • Assist in maintaining and overseeing facilities services, including maintenance activities and coordination with tradespersons.
    • Ensure that the cleaner performs duties according to schedule and maintain cleanliness in the office and hostel areas.
    • Oversee upkeep of hostel facilities, maintenance, and cleanliness, and coordinate hostel arrangements for overseas employees and other tenants.
  • Tenancy & Hostel Management:
    • Monitor and track company tenancy agreements, including hostel tenancy, and liaise with landlords regarding any hostel-related issues.
  • Travel Coordination:
    • Coordinate travel arrangements for overseas employees, including flight bookings, accommodation, and itinerary management.
  • Document Management & Filing:
    • Responsible for organizing and maintaining proper filing systems and administrative documents.
    • Provide accurate, up-to-date documentation and maintain good filing practices.
  • Event & Social Media Support:
    • Assist in company events, activities, and other ad-hoc projects as assigned by management.
    • Support the handling of the company’s social media page, as needed.
  • Other Administrative Duties:
    • Perform all other ad-hoc administrative tasks as assigned by management.
,

  • Candidate must possess at least a Diploma/Certificate in Business Studies & Administration, Hotel Management, Inventory Management, Logistics, or related fields.
  • At least 3 years of working experience in a related administrative or facilities management role is required.
  • Required languages: English, Chinese and Malay.
  • Extensive experience with MS Office, Outlook, and Microsoft Teams.
  • Strong sense of tidiness and cleanliness, with an awareness of professional self-presentation standards.
  • Ability to multitask in a fast-paced environment and meet tight deadlines.
  • Strong communication skills, both verbal and written, with the ability to work independently and as a team player.
  • A team player with a strong sense of responsibility.
  • Ability to travel as and when required.

[Apply now at https://my.hiredly.com/jobs/jobs-malaysia-blacksire-job-admin-executive]

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