Admin Executive

TechWare Group provides turnkey manufacturing services to customers in a wide array of industries, from Semiconductor to Medical, Aerospace, Automotive and Oil & Gas. Our headquarters is located in Singapore with manufacturing facilities in China and Malaysia. We can perform Precision Machining within the tightest tolerances, high-tech fabrication of sheet metal components, welding of critical structures/frames and complete system integration, assembly and testing of equipment.

The Role

#SalesOperation #HR #Logistic #LMW #Microsoft Excel #Vlookup #Pivot Table #Oracle #SAP #Assembly Production

Salary Package: RM1600 to RM3600

Job Location: Malaysia Melaka Taman Teknologi Cheng

Job Types: Permanent, Full time, Onsite, 5 days

Business Sector: Machinery Manufacturing Company provides Turnkey Manufacturing Services: High Mix Low Volume and Serial Production

Job Responsibilities

Sales & Operation:

• Follow up on customers' pending orders and liaise with relevant departments to provide daily updates to customers.
• To update the portal on the promised date after confirming the delivery date from the respective department.
• Ensure all orders are arranged and delivered as promised.
• Keep the team informed about new orders.
• Maintain daily updates on Asana.
• Answer and direct phone calls in a polite and professional manner.
• Manage and organize office files, documents, and records.
• Assist document controller and purchasers with any other administrative work.
• Provide general administrative support to team members as needed.
  
  

Hr

• Retrieve punch-in/out records and email them for the director's signature before sending them to HQ on a monthly basis.
• Generate monthly attendance summaries.
• Assist in handling the issuance and collection of employee belongings during onboarding and offboarding processes.
• Assist in processing expenses, and claims for all employees.
• Assist in processing leave applications for all employees.
  
  

Logistic & LMW

• Prepare LMW documents for each customer delivery.
• Ensure preparation of invoices and delivery orders (DO), coordinating with the finance team at HQ.
• Coordinate with the supply chain team regarding incoming goods.
• Handle customs clearance notifications for incoming goods.
• Submit LMW documents monthly at the customs office (Wisma Kastam Lebuh Ayer Keroh) - Allow to claim transport expenses
  
  

Job Requirements

• Minimum 1 year of experience, preferably in administration related to logistics and LMW.
• Proficiency in computer-aided systems such as Oracle or SAP.
• Strong Excel and Microsoft Office skills.
• Qualification: Diploma or equivalent.
  
  

Ideal Profile

• You have at least 3 years experience within a Admin Assistant or HR Administrator role, ideally within the Industrial industry.
• Strong knowledge of legal and statutory requirements pertaining to HR practices.
• You have working knowledge of LMW, Logistic, Microsoft Excel, Microsoft Word and Sales Operation
• You pay strong attention to detail and deliver work that is of a high standard
• You are highly goal driven and work well in fast paced environments
• You are adaptable and thrive in changing environments
  
  

What's on Offer?

• Opening within a company with a solid track record of success
• Opportunities for career growth & development
• Great work culture