Administration Executive

RESPONSIBILITIES:

• Preparation and updating of reports – e.g sales volume, models, stock levels, pricing, trading terms, sales reports, etc.
• Timely processing and tracking of documents e.g Sales Executives/ Managers commissions, incentives, overtrade claims, commission approval forms, customers loan processing, etc
• Preparing invoices, purchase orders, liaising with finance for credit notes for payment process and insurance of receipts for both customers and vendors.
• Create customer files and conduct filing for sales order forms, bank’s letter of undertaking, K1 form, Puspakom inspection reports, PDPA forms, and update customer database.
• Tracking and monitoring of stock movements.
• Coordinate with internal department and external parties (e.g JPJ, Puspakom, Runners on daily sales related matter.
• To coordinate with Manager in CSI & CRM activities e.g. carnivals, roadshows, showroom’s promotional and marketing activities.
• Prepare K1 and liaising with finance for issuance of JPJ cheques for registration.
• Liaising with insurance department for issuance of cover notes for registration
• Coordinate with drivers to arrange for vehicles logistics and showroom vehicles arrangement
• Provide day to day administrative support for them department operations, activities and requirements
• Ad-hoc duties and tasks requested by Manager.

REQUIREMENTS:

• Minimum SPM qualification.
• Experience working in admin duties.
• Pleasant personality with good communication and interpersonal skills.