Administrative Assistant

Job Responsibility

• Manage the Managing Directorâs calendar, schedules, and travel arrangements efficiently.
• Act as the primary point of contact for internal and external communications.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate with Heads of Department (HODs) and teams to ensure timely updates and alignment.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential and sensitive information with the utmost discretion.
• Support the Managing Director in planning and executing company initiatives and events.
• Anticipate needs, resolve issues before they escalate, and ensure priorities are well managed.
  
  

Job Requirements

We are seeking a highly dependable and proactive Personal Assistant to support our Managing Director. This is a trusted role that requires excellent organisation, discretion, and the ability to anticipate needs while ensuring smooth day-to-day operations at the leadership level.

• Organised & Meticulous â Keeps track of details, deadlines, and priorities with ease.
• Proactive & Resourceful â Always one step ahead, able to solve problems independently.
• Discreet & Trustworthy â Handles confidential matters with integrity and professionalism.
• Strong Communicator â Confident in drafting correspondence and liaising with stakeholders.
• Adaptable & Calm â Thrives under pressure, adjusts quickly to changes and new priorities.
• Relationship Builder â Builds rapport with staff, management, and external partners.
• Positive & Reliable â A supportive partner who ensures the Managing Director stays focused on the big picture.
  
  

Preferably

• Prior experience supporting C-level executives or senior management.
• Comfortable with digital tools (e.g., calendar management, project tracking, communication apps).
  
  

Job Benefits

At Sujaman, we live by our Merit System.

We believe great work deserves great rewards â and we make sure they reach the right people.

• We offer various types of performance incentives and rewards â from bonuses, vouchers, and recognition awards, to team celebrations.
• Your individual performance is noticed and rewarded, and we support your career growth and personal well-being through training, development, and health benefits.âââ
• We also extend our care to your family, because one of our missions is to enhance employeeâs quality of life.
• And of course, we celebrate team wins, because success is always sweeter together.
  
  

One Sujaman, One Dream â together we perform, together we shine!

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