Advanced Payroll Operations Consultant - 12 Months Contract - (Global Business Services)

Job Description

Advanced Payroll Operations Consultant - 12 Months Contract - (Global Business Services)

Your Job

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.

Role Overview & Primary Accountabilities

Manage full payroll portfolio (via vendor management and collaborate with internal stakeholders) to deliver an accurate and timely payroll service delivery.

• Process Bi-Weekly, Semi-Monthly or Monthly non-exempt and exempt payrolls for union and non-union employees as required according to the supported country.
• Ensure employee pay data is process in a timely fashion and reflect in the payroll according to the define timeline and country process/requirement (new hires, termination, etc). This includes special payment, retro payment, pay, tax, time and other required changes that deemed relevant are process accurately according to the define standard procedure.
• Review and reconcile payroll after they have been processed. Validate confirmed reports.
• Execute time and attendance processing and ensure it is interface with payroll accurately.
• Review and analyze data integration error and work with relevant parties to ensure the error is rectified on time. Ensure the rectified data is coordinated with the relevant party to be update in Workday
• Support any report delivery that related to both payroll and time & attendance that is deemed required.
• Support post payroll accounting activities
• Responsible for payroll issues resolutions and recommend corrective action, payroll data analysis (not limited but include time data), payroll taxation and legislation administration that deem necessarily.
• Provide advisories such as payroll and time legislation, manual payment or deduction calculation, payslip simulation, gross up computations for payment, global mobility related payments or deduction, long term incentive payment and reporting and standard compensation and benefits practice that relates to payroll and time.
• Monitor and manage KC&Me payroll related tickets daily following internal SLA. Analyzing, understanding, solving problems with standard process and scope of services. Ensure completeness of response and follow up tickets are attended timely.
  
  

Manage time and attendance processes for office and production workers according to the supported countries that is using ADP eTIME and time and attendance module.

• Support day to day operation request or escalation from employee and team leader via KC&Me ticketing tool. Monitor and manage KC&Me time related tickets daily following internal SLA. Analyzing, understanding, solving problems with standard process and scope of services.
• Ensure completeness of response and follow up tickets are attended timely.
• Perform timecard sign off, generate payfile and perform accurate reconciliation for payroll processing
• Work closely with eTIME Super User to review and understand the maintenance of time system configuration and involve in the testing if required
• Perform time settings such as public holiday calendar maintenance, timecard edit, historical edit, work schedules arrangement and scheduler update.
• Provide any time report that is require as part of standard delivery.
• Interpret and deploy the outcome of time calculation rules and etc. that is impacting pay.
  
  

Ensuring that services are delivered in accordance with established processes and work procedures and in compliance with company policies, audit controls, statutory requirements and legislative.

• Prepare or assist in the preparation of periodic/special report related to payroll to government agencies, tax authorities and other units of the Company that is deem required.
• Work closely with vendor and internal stakeholders to manage, coordinate and support Year End and post statutory report filing related to payroll that is deem necessarily. Responsible for timely and compliant deliveries as per legislation requirements
• Ensure compliance in delivering services with relevant legislation and internal policies and controls.
• Work closely with vendor to keep informed of regulations, relevant legislation and market practices pertaining to payroll and time functions. Understand them, perform researches and work closely with internal stakeholders to deploy the relevant changes. This include maintaining updates to internal knowledge documentation
• Participate and respond to various audit (internally or externally) and government agency queries and requests. Support and involve in the action plan out of the audit and government agencies finding if deemed required.
  
  

As the country payroll and time primary contact to work closely stakeholders such as vendor, internal stakeholders or government agencies and be a member to execute process improvement internally and externally

• Manage payroll and time vendor and oversee their deliverables to improve operation and service quality, efficiency and experience in delivering the services.
• Act as a Subject Matter Expert to facilitate and involve in any discussion with the relevant parties.
• Recommend enhancement, improvement, simplifications of existing process and procedures.
• Responds to recurring or adhoc business needs to develop and/or recommend new or revised procedures for improving overall effectiveness of payroll or time support function.
• Responsible to create, review and maintain knowledge documents to develop internal knowledge hub which will be stored in sharepoint for team reference.
• Constantly deliberate internally to ensure the knowledge documented is precisely captured. This includes information capturing related to business requirements, system settings, configuration needs and change related log.
• Act as a back up to other team members to deliver and manage customer’s expectation as and when required.
• Continuously drive and support for work improvement to achieve greater efficiency without compromising quality and compliance by identify opportunities/gap, analyze the assessment and participate to deploy the right solution
• Ensure all unsolved & potential issues are escalated timely with detailed analysis clearly describe to the manager according to the standard escalation process.
• Contribute positively to a knowledge sharing environment through generously in sharing knowledge and guidance with others. Always ready to guide and train other team member with less experience or awareness.
• Maintains employees’ confidence and protect payroll operations by keeping information confidential.
• Perform other duties and special projects as requested i.e merger, acquisitions, divestitures, process standardization, continuous improvement, adhoc business requirement change that required due diligence analysis
  
  

About Us

Huggies. Kleenex. Cottonelle. Scott. Kotex. Poise. Depend. Kimberly-Clark Professional. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth, and impact. We’re founded on 151 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. You love what you do, especially when the work you do makes a difference.

At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

Essential Requirements

In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:

• Degree in Human Resource, Accounting, Finance, Mathematics or Business Administration
• At least 5-6 years’ experience in HR related to payroll and time services.
• Experience with relevant payroll procedures and practices on country statutory, payroll administration and legislation for countries in APAC.
• Experience with ADP Global View, Streamline or Celergo payroll solutions and eTIME is preferred.
• Working knowledge and familiar with integrated payroll and time systems on SAP application, Workday and Kronos.
• Great level of knowledge and skills in using Microsoft application.
• Knowledge of accounting principles for application to task and processes.
• Strong technical and analytical abilities with a logical mind and problem-solving skills.
• Service mindset with good interpersonal skills and positive work attitude with good ability to deal with challenging task
• Ability to learn quickly and work independently. Attention to detail
• Strong written and communication skills in English.
• Able to write and speak in other language i.e Thai, Tagalog, Simplified and Traditional Chinese will be an added advantage as a backup team member in supporting other APAC countries.
  
  

Total Benefits

Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

To Be Considered

Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website.

And finally, the fine print….

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.

No Relocation:

This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation support for this role.

Primary Location

Kuala Lumpur Office

Additional Locations

Worker Type

Employee

Worker Sub-Type

Fixed Term (Fixed Term)

Time Type

Full time