Assistant / HR & Data Manager

If you’ve worn a pair of glasses, we’ve already met.

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products (such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions), iconic brands that consumers love (such as Ray-Ban, Oakley, Persol, Oliver Peoples, Vogue Eyewear and Costa), as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences (such as Sunglass Hut, LensCrafters, Salmoiraghi & Viganò and the GrandVision network), and leading e-commerce platforms.

Join our global community of over 190,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry.

Discover more by following us on LinkedIn!

Your #FutureInSight with EssilorLuxottica

Are you willing to pioneer new frontiers, foster inclusivity and collaboration, embrace agility, ignite passion, and make a positive impact on the world? Join us in redefining the boundaries of what’s possible.

We are looking for a dedicated Assistant / HR & Data Manager to support and manage the local entity/property with branches across Malaysia.

The incumbent is required to have strong analytical skills coupled with the ability to build a strong business partnering with all stakeholders including leadership team within Country Level and Local Level. The shortlisted candidate is required to maintain a smooth daily HR operations and activities across different departments and branches and is also expected to be able undertake data mining and make recommendations / able to present findings to Country HR as well as management in a clear and concise manner. Presentation skills both on stage and in preparation of powerful power point charts is a necessity.

Your Role

HR administration & support

• Overseeing HR daily operation & admin team.

• Managing on-and off-boarding administrative documents for new hires (including providing HR related orientation / induction training)

• Update employee’s data HR portal (hiring, transfer, termination, promotion)

• Administrate all documentation that compliance to ISO Audit and HR requirements

• Bookeeping and HR filing – for record purposes

• Work closely HR outsource & HR related vendors

• Manage employee Leave Management System

• Manage employee data and ensure proper accuracy in the HRIS system

Expatriate Management

• Work closely with Admin team and Local team that are involved in the Expatriate matters.

Payroll management

• Organise and input detailed information related to Payroll and provide instruction to Payroll vendor.

• Ensure OT, Incentive, Commission figures are accurate in the payroll system

• Ensure taxes and salary related data or matters are well executed and addressed on monthly and yearly basis.

Employee Shareholding

• Employee shareholdings management – assisting in activating and deactivating the shares profile

• Informing Finance on the amount received from global Shares team for them to take action

• Communicate with the employees on Yearly Shares purchasing campaign

Internal Audit

• Ensure all HR related activities are conducted in a compliant way in line with Internal Standards and compliance controls.

• Resolve any compliance findings timely in conjunction with cross divisional topic management compliance.

• Keeping Country HR on updates pertaining to employee data, compensation and benefits as well as HR related matters.

Workplace Health & Safety

• Work closely with Office Administrator & Purchasing Analyst to ensure workplace meets the requirement of local Workplace, health and safety standards. Implements new initiatives if necessary.

• Support Country HR in Crisis & Pandemic Management, ensuring Business Continuity Plans are updated and communicated accordingly

• Any other tasks assigned.

Job Requirements

• Tertiary education in Business Administration, Human Resource Management, Compensation & Benefits, Finance / Account or equivalent

• Strong written and spoken English & Malay languages (Ability to communicate in Chinese language is bonus)

• Minimum 5 years of working experience in the field of HR

• Experience in handling payroll activities including SAP HR system is mandatory

• Experience with working in corporate and multinational companies is preferred

• Familiar with local labour legislation and requirements

• Excellence communication and presentation skills

• Exposure to HRIS solutions. Proficient in MS Excel

• Meticulous and detailed-oriented are a must

• Independent individual and ability to work in a team

• Good interpersonal and rapport building skills, proactive and mature are important in this role

What’s in it for you

In EssilorLuxottica, you are not defined just by your job title. Each career adventure is unique, but have a glimpse of the benefits and perks you can have by choosing us.

• Entitled to private medical cover which company will pay for the premium for this service. Confirmed employees will be entitled to yearly executive medical checkup or dental reimbursement for scaling, filling and extraction expenses of Maximum combine limit of RM 800 per year.

• Entitled to 2 free pairs of either sun or optical frames or lenses and a range of discounts off wholesale pricing throughout the year after completed the probation.

• Entitled to 13-months salary

• Possibility of flexible ways of working (hybrid-work from home 2 days per week)

• Gain access to countless opportunities for growth, whether horizontally, vertically, or internationally – within a globally recognized leader that has a strong presence worldwide and covers every step of the value creation process.

• Enjoy team-building events and recreational activities organized by our volunteer-based ‘We Care Committee’ in Malaysia.

• Opportunity to volunteer with the OneSight EssilorLuxottica Foundation and be an active part of our mission to improve lives by improving sight.

Recruiting process

Our recruitment process may vary; If you are selected, you will be contacted by our recruiters to guide you through the specific steps for your application.

Our Diversity, Equity and Inclusion commitment

We are committed to creating an inclusive environment for all employees. We celebrate diversity and provide equal opportunities to all, regardless of race, gender, ethnicity, religion, disability, sexual orientation, or any other characteristic that makes us unique.