Assistant Manager, Purchasing & Admin

Purchasing & Admin

• Plans, manages, and coordinates all activities related to the sourcing and procurement of necessary materials and supplies needed by the stakeholders to support the business goals.
• Source, plan and negotiate cost of goods and services within the requirements to ensure quality and operation efficiency to meet company objectives.
• Ensure goods and services purchased adhere to the technical specifications and requirements of the plant and the company’s policies and procedures.
• Follow up on orders to ensure goods are shipped and delivered on a timely manner and in good condition.
• Verify and record all purchasing documents (e.g., custom form, SST, order receipts and confirmations, Contracts, vendor invoices etc.) for efficient data traceability.
• Manage all purchasing records and ensure data are up to date, generate periodical and any purchasing report.
• Prepare monthly purchase report from JDE system, update approval vendor list if required and assist in yearly vendor performance assessment.
• To ensure all purchasing process implement accordance to FSSC 22000 standard and participate in FSSC 22000 audits.
• Responsible for Office administration tasks – License / permit renewal, Hostel management, canteen, cleaner, etc.

Shipping

• Understand import and export regulations and provide documents required of the goods to custom officials.
• Prepare inventory Report to meet the local Custom audit requirement for Packaging material (SST) and machinery inventory for MIDA tax exemption.
• To source and manage with forwarder/ shipping agent/ haulage/ HQ purchasing to clear all the shipment to avoid delay charges.
• Prepare LOI and monitor deposit, check, and verify all the delay/ damaged containers invoices.
• To communicate and manage with Johor Port BBT/ transporter/ shipping agent/ security/ Silo and HQ for fast and smooth discharge.