Business Support Administrator

Fantastic challenges. Amazing opportunities.

GKN Aerospace is reimagining air travel: going further, faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry, we’re inspired by the opportunities to innovate and break boundaries. We’re proud to play a part in protecting the world’s democracies. And we’re committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 16,000 employees across 33 manufacturing sites in 12 countries we serve over 90% of the world’s aircraft and engine manufacturers and achieved sales of £3.35 bn.in 2023. There are no limits to where you can take your career.

Job Summary

The Business Support Administrator provides comprehensive administrative, operational, and project support to the management team and department, ensuring smooth and efficient operations. This role is crucial for maintaining organized systems, facilitating communication, managing information, and contributing to the overall success of the business unit. The ideal candidate will be highly organized, detail-oriented, possess excellent communication and interpersonal skills, and be proficient in using various software applications. This position requires a proactive individual who can anticipate needs, solve problems effectively, and prioritize tasks in a dynamic environment.

Job Responsibilities

• Effectively communicate with internal and external customers relative to GKN Aerospace Malaysia’s policies and practices.
• Handling head of departments meeting. This covers scheduling, taking minutes & other related to the matter.
• Responsible on the arrival of any visitors from GKN Aerospace globally that scheduled to visit the Malaysian site.
• Maintaining an effective meeting room booking system.
• Support with additional office administration tasks as required such as entering PO’s, invoice payment processing, managing the office budget etc.
• Ordering & maintaining office supplies.
• Provide HSE support and complete regular safety checks.**5S
• Provide admin support to the HR and IT Functions, such as arranging meetings, travel and diary management.
• In addition to daily responsibilities, work independently or in a team to plan, organize and complete a variety of non-recurring and ongoing projects: special reports, spreadsheets, presentations & event planning.
  
  

Job Qualifications

• Minimum of 3 years related experience in an administrative support position.
• Strong working knowledge of spreadsheet (Excel), presentation (PowerPoint) & Minutes meeting skills (Words) & internet and meeting and personal planning software required.
• Efficient in reading, write, speak in English language. Great communication with good interpersonal skills.
• Ability to represent the Company in a highly professional manner. Must maintain the highest level of confidentiality. Must be well organized, be able to multi-task and have a high level of attention to detail.
• Must handle company private, sensitive and personal information in a professional and confidential manner.
  
  

We’ll offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further. And with some of the best training on offer in the industry, who knows how far you can go?

A Great Place to work needs a Great Way of Working

Everyone is welcome to apply to GKN. We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute. It’s a culture that won us ‘The Best Workplace Culture Award’. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.

We’re also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.

We are the place where human dreams, plus human endeavour, shape the future of aerospace innovation and technology.