Business Unit Manager/Assistant Manager

Objective:

• Together with the Business Unit Leader develop and provide support to grow the business. This includes strategies for how to grow our business with our existing customers, finding new contract customers, growing market share and introducing new products.
• In-charge of purchasing wood products for the Business Unit. This includes developing long-term purchasing strategies and geographic sourcing comparisons. Ensuring that our purchase cost is competitive taking currency fluctuations, competition and targets for the business unit into consideration.
• In-charge of managing the relationships with freight companies used for the business and to ensure that the transport cost is kept competitive, in line with budgets and targets for the business unit.
• On a day-to-day basis, ensure that cargo is shipped on time and in compliance with environmental, legal & other international standards.
• Together with the business unit achieve yearly targeted Sales, Gross Margin and net profit.

General Responsibilities:

Purchase and Operation

1. Update the current market situation in the geographic areas of purchase: price wise and supply wise.
2. Develop new products as per the Company’s pipeline system.
3. Appoint outturn surveyor to conduct an outturn survey on behalf of the Company at the port of discharge for break bulk shipment or whenever is necessary.
4. Attending to claims, either transport or quality claims.
5. To obtain and negotiate the best price for purchasing wood products with the suppliers.
6. Source for new suppliers.
7. To maintain good relationship with the suppliers.
8. To prepare costing sheet for each purchase.
9. To liaise with suppliers on any issues, queries, new shipments or problems.
10. To follow up on any purchase inquiries.
11. To monitor the timely import and delivery of the products to warehouses and remanufacturing plants.
12. PCM setup for new / additional products to be supplied to the customers.
13. Work closely with the Sourcing & Purchasing Manager in China.
14. Prepare a yearly budget based on the guidelines set by the Company.

Shipping

1. Shipping arrangements from A to Z and including keeping the Co-Business Unit Leader Support in the US updated.
2. To liaise with the shipping company and agents on all shipping matters.
3. Source for new shipping agents.
4. To maintain good relationship with shipping agents.
5. To obtain and negotiate the best possible freight rates with shipping lines/agents.

Trade Documentation

1. To communicate within the organization and outside and generating report as necessary.
2. Ensure the monthly report for shipment and storage coverage to insurance broker is submitted.
3. To ensure that purchase contracts or any other related documents are issued and signed on time.
4. To ensure that invoices from Suppliers are in compliance with the contracts and approve for payment.
5. Supervise the daily work of the Sales Support.
6. To ensure that all the documents between the Company and the suppliers, customers, shipping agents and any other business associate (if any) are in accordance with the Company’s policies.
7. To liaise with suppliers and shipping agents regarding any documentation matters.
8. To ensure that the ERP System is “Live” and constantly up to date.
9. To ensure that all reports according to the Company’s policies are processed on time.
10. To manage inventory reports and ensure that they tally with the ERP system.
11. Prepare for weekly Business Unit’s and monthly Business Unit’s status meetings