DL9 - Sales Admin Assistant

JOB DUTIES:

1. To handle administrative task for admin and operation, prepare sales quotation, proforma invoice, follow up letter of undertaking from bank and follow-up customer loan status.
2. To prepare and ensure all the documentation for Puspakom inspection are completed before submitting to Head of Department for inspection booking.
3. To prepare and ensure all Puspakom, LPKP & JPJ documentation are completed before giving to clients.
4. To prepare unit equipment inter-branch transfer documentation such as issue delivery order, despatch note, take photo before delivery, to request HQ to purchase inland insurance (if required).
5. To monitor and to do daily checking on staff attendance, lateness and absenteeism. To update and remarks on staff leave in attendance system log, email attendance report every payroll cut-off day and early of the new month to HQ Human Resources Department without any delay.
6. Weekly check security report and report any habitual lateness or missed patrol occurred and monthly prepare security overtime claim and email to HR department before payroll cut-off day.
7. To prepare the claim for Senior Branch Manager claim like petty cash, travelling claim, general claim and guest entertainment expenses claim and ensure receipt and supporting document are provided.
8. Any other works and duties as required and assigned by the company from time to time.

REQUIREMENTS:
- Diploma in Business Management Studies or equivalent
- At least 2 years of working experience in related field
- Computer literate; MS Office and Writing Skills
- Good communication, Interpersonal Skill and Time management