Event and Venue Coordinator

Key Responsibilities:

Event Planning and Coordination:

• Meet with clients to understand their event goals, themes, budgets, and preferences.
• Develop detailed event plans and timelines, covering all logistics and arrangements.
• Present event proposals to clients and obtain necessary approvals.
• Coordinate with internal teams and vendors to ensure all event aspects are covered.

Venue Management:

• Oversee all venue operations, including setup, maintenance, and breakdown.
• Conduct site visits and ensure the venue meets client specifications.
• Manage venue cleanliness, safety, and readiness for events.
• Handle bookings, ensuring efficient scheduling and maximizing venue use.

Vendor Relations:

• Source and negotiate with vendors for catering, decor, AV equipment, entertainment, and other services.
• Build and maintain strong relationships with trusted vendors.
• Oversee vendor agreements, timelines, and deliverables.

Logistics and Operations:

• Organize transportation, accommodations, and other event-related logistics.
• Manage setup logistics like seating, staging, lighting, and sound arrangements.
• Oversee the event day, ensuring all elements run as planned.
• Address on-site issues or emergencies quickly and effectively.

Budget Management:

• Create and manage event budgets, ensuring cost-effective planning and execution.
• Monitor expenses and keep events within budget.
• Identify cost-saving opportunities while maintaining quality.

Compliance and Safety:

• Ensure all events follow legal, health, and safety regulations.
• Implement safety and security protocols for events and venues.
• Address compliance and safety concerns as they arise.

Post-Event Activities:

• Conduct post-event evaluations to assess success and areas to improve.
• Gather feedback from clients, attendees, and staff for continuous improvement.
• Handle follow-up tasks, like sending thank-you notes and conducting surveys.

Team Collaboration:

• Work closely with internal teams, including marketing and sales.
• Lead and coordinate event staff, volunteers, and temporary workers.
• Promote a collaborative and positive work environment.

Qualifications:

• Diploma or Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• Proven experience in event planning and venue management.
• Preference given to men
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in event management software and Microsoft Office.
• Ability to multitask and work under pressure.
• Willingness to work evenings, weekends, and holidays as needed.

Key Competencies:

• Detail-oriented
• Strong problem-solving skills
• Negotiation skills
• Customer service-focused
• Leadership and team management
• Creativity and innovation

Supplemental Pay:

• Commission pay

Benefits:

• Flexible schedule
• Meal provided

Schedule:

• Weekend jobs
• Public holiday jobs