Executive Assistant
NTT DATA, Inc.
Date: 8 hours ago
City: Petaling Jaya
Contract type: Full time
Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.
Your day at NTT DATA
The Executive Assistant provides administrative and clerical support to relieve Department Managers or Teams of administrative details.
This role entails 30% of executive administration support and 70% legal support.
What You'll Be Doing
Key Responsibilities:
Legal support – 70%
Hybrid Working
About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.
Your day at NTT DATA
The Executive Assistant provides administrative and clerical support to relieve Department Managers or Teams of administrative details.
This role entails 30% of executive administration support and 70% legal support.
What You'll Be Doing
Key Responsibilities:
Legal support – 70%
- Supports in maintaining and organizing legal documents, handling client interactions, scheduling meetings and court dates, and assisting with case preparation if needed.
- Assists in contract management by arranging document to authorized signatories.
- Responds to inquiries of stakeholders in regard to administrative legal matter and redirect them when necessary.
- Provides administrative support for all legal documentations including raising payments to the legal vendors (electronic / hardcopy).
- Provides assistance in application of company’s licenses and certifications and to be the liaison for contact government offices.
- Ensures accuracy in handling and tracking documents, coordinate and maintain communication with dispatch for legal documents delivery.
- Provides administrative assistance with electronic diaries and scheduling commitments, including travel itineraries management
- Supports meeting agendas preparation, meeting logistics arrangement, minutes of meeting distribution & follow-up on outstanding items
- Drafts routine correspondence, prepares reports and statistical information ensuring distribution to the relevant internal stakeholders
- Provides assistance with the management and maintenance of hard copy and electronic filing system
- Supports flow of information to internal and external stakeholders.
- Provides assistance with any other administrative-related requests
- Bachelor’s degree or equivalent in Business Administration Management; fresh graduates are encouraged to apply
- Entry level experience working in a similar role and preferably within a similar type of working environment.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills.
- Ability to cope well under pressure and well-organized.
- Demonstrates a positive attitude with an excellent attention to detail.
- Displays a level of integrity.
- Ability to work on tasks of a critical/confidential nature.
- Organizational skills with the ability to multi-task.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Hybrid Working
About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Personal Assistant
Warner Music Group,
Petaling Jaya
2 days ago
Job DescriptionKey ResponsibilitiesExecutive Support To support MD and key senior management team’s daily administrative and general secretarial duties Provide comprehensive administrative support to the Managing Director, including managing their calendar, coordinating appointments, and prioritizing scheduling needs based on strategic business objectives. Facilitate preparation for meetings by ensuring all necessary materials are ready (e.g., agendas, presentations, briefing documents).Legal And Contract Support...
Project Management Officer (PMO)
BJAK,
Petaling Jaya
3 days ago
About UsBjak is focused on providing access to affordable and sustainable financial services for people in ASEAN. Headquartered in Malaysia, Bjak is the largest insurance portal in Southeast Asia. Our main portal, Bjak.com, helps millions find the insurance policy with the best value and highest coverage for them. Our investments in technology such as Custom API, blockchain, trading systems, and data science enable easy access to financial services that were previously inaccessible or difficult to understand. Our core strengths lie in navigating the most complex regulations and environments, creating some of the most innovative products in the world. For instance, we are the first platform globally to simplify and offer investment-linked life and health insurance online, coupled with an instant talk-to-agent service.Role OverviewWe are looking for a highly strategic and execution driven PMO, CEO Office to drive key initiatives across all departments, including HR, Operations, Marketing, Finance, and more. This role will be responsible for ensuring alignment between business objectives, project execution, and operational efficiency. The ideal candidate comes from a consulting background with expertise in project governance, business transformation, and process optimization.Key ResponsibilitiesDevelop and implement a structured project management framework to improve execution and efficiency across all departments.Partner with department heads to identify business challenges, provide strategic recommendations, and drive execution.Establish best practices, governance models, and policies to ensure consistency and accountability in project execution.Oversee and manage high-priority projects driven by the CEO, ensuring timely execution and measurable impact.Lead company-wide transformation initiatives, ensuring smooth adoption and stakeholder engagement.Define key success metrics for major projects, track progress, and implement continuous improvements.Identify and implement the right tools and methodologies to enhance productivity and collaboration.RequirementsConsulting Background: 3-6 years of experience in a top-tier consulting firm (Big 4 or equivalent) focusing on business strategy, operations, or transformation.Project Management ExpertiseStrong knowledge of PMO methodologies.Ability to work across multiple business functions and manage complex, high-impact projects.Experience working with C-level executives and senior leadership to drive strategic initiatives.Strong ability to assess business challenges, provide data-driven insights, and drive execution.Experience leading large-scale transformation projects.Proficiency in project management software such as Jira, MS Project, or equivalent.Excellent leadership, negotiation, and presentation skills to ensure alignment and execution.Preferred QualificationsMBA or relevant Master’s degree in Business, Management, or a related field.Experience in digital transformation or enterprise-wide process improvements.BenefitsAttractive remuneration and performance incentivesGreat career development opportunities in a growing companyInternational work environment and flat organizationCompetitive salaryFlexible working hours & arrangementCasual work attireVisit our career page at:https://apply.workable.com/bjak-1/?lng=en
Senior Manager Client Management
DKSH Scientific Solutions,
Petaling Jaya
3 days ago
Title: Senior Manager Client ManagementLocation:Petaling Jaya, MY, MYGlobal Business Unit: HECJob Function: Client ManagementRequisition Number: 162526DescriptionJob SummaryTo be responsible for the overall smooth liaison of the assigned client portfolio/s thus ensuring excellent services is given, satisfaction is achieved and contributing to the organization’s profitability and build client loyalty.General ResponsibilitiesTo fully understand existing T&Cs contained in the Distribution and Supplemental Agreements...
