Executive Assistant to Group CEO

Responsibilities

a. Administrative Support:

• Manage CEO's calendar, schedule meetings, and travel.
• Follow up on meeting action items.
• Coordinate meetings with stakeholders.

b. Travel and Event Management:

• Organize domestic and international travel (flights, accommodation, transport).
• Ensure travel documents are updated.
• Assist in planning corporate events and meetings.

c. Executive Communication:

• Act as gatekeeper, managing CEO's access and priorities.
• Draft and proofread communications.
• Liaise with Board members, executives, and stakeholders.

d. Project Management & Coordination:

• Support CEO on special projects, provide updates.
• Conduct research and compile reports for decision-making.
• Collaborate with departments for strategic initiatives.

e. Confidentiality and Discretion:

• Handle sensitive information with professionalism and maintain confidentiality.

f. Office and Administrative Management:

• Maintain an organized office and ensure efficient administrative processes.
• Monitor office supplies and handle CEO's personal administrative needs.

Requirement/Qualification:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3+ years of experience in a similar role, preferably supporting C-suite executives.
• Experience in the retail industry is an added advantage.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• High degree of flexibility and availability outside of normal working hours for urgent tasks.