Executive, Finance (Payable)

ZUS Coffee


Date: 1 week ago
City: Subang Jaya
Contract type: Full time
Position Responsibilities

  • Ensure proper bookkeeping records and practices are in place.
  • Posting of transactions in Xero accounting system, process invoices, verify documentations for use in maintaining accounts payable records.
  • Maintain proper and accurate records of outstanding payables.
  • Ensure the accuracy of an organization’s financial documents for payment, auditing, and tax purposes.

Trade

  • Process invoices received from supplier, ensuring all relevant documents such as PO & GRN are accurate.
  • Liaise with supplier or respective department on discrepancy and request CN for overbilling.
  • Posting of invoices, CN, and adjustment journal in Netsuite accounting system.
  • Perform SOA checking for suppliers for month end closing to ensure proper record and to propose accruals.
  • Propose and arrange payment by following payment cycle SOP and email payment slip to supplier.

Non-Trade

  • Reconciliation of petty cash based on assigned outlets.
  • Bookkeeping, reconciliation, and preparation of payment for rental, utilities, delivery partners, percentage rent, etc.
  • Payment for staff related cost by including management claims.
  • Preparation of ad-hoc Outlet Opening payments

Inter-outlets

  • Create invoices to franchisees for billbacks.
  • Reconcile between Suppliers bills vs Invoice to Franchisee

,

Qualifications & Experience

  • Diploma or Bachelor’s degree in accounting, finance, or related field.
  • Basic knowledge of accounting and management principles and accounts payable procedures.
  • Good communication and interpersonal skills.
  • Basic knowledge in accounting software.
  • Basic planning and problem-solving skills.
  • Intermediate skills in Microsoft Office.

a Necessity, not a Luxury

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