Executive - Shipping & Documentation

Bunge


Date: 1 day ago
City: Pasir Gudang
Contract type: Full time
Overview

  • Coordinate, evaluate, prepare & manage shipping documents including daily run activities but not limited to resolve escalations, developing/supporting new process or procedure to enhance productivities as well at database maintenance and reporting.
  • Responsible for invoice creation, preparing related shipping documents based on customer needs, from inhouse document preparation to external certificate application from local authority and external certification bodies.
  • Keep customer posted on shipment schedule, on board & vessel delay. Processing documents and provide complete set to customers timely and on time with full accuracy.

Details

  • Shipping Instructions: Prepare and send shipping instructions to agents/shipping lines.
  • Letter of Credit (L/C) Review: vet through L/Cs and request amendments from customer service if necessary.
  • Documentations: Prepare a complete set of documents, including invoices, packing lists, Certificates of Analysis (COA), CEPT forms, Certificates of Origin, ingredient certificates, composition certificates, manufacturing certificates, content certificates; legalize documents as needed.
  • Dispatch of Documents: Prepare Bills of Exchange for L/C and DP (Documents against Payment) transactions; courier completed documents to customers.
  • Customer Advice: Send shipment tenders after SOB (Statement of Billing) confirmation; provide scanned documents to customers.
  • Online Applications: Apply for preferential Certificates of Origin via online systems (e.g., MITI); handle endorsements.
  • Insurance Applications: Apply for manual insurance certificates for sanctioned countries; use online systems for other countries.
  • Email Communication: Manage email correspondence with customers, agents, shipping lines, third-party labs, and internal departments.
  • SAP Tasks: Generate reports on new sales orders for prompt file opening.
  • Billing Invoice Verification: Check and verify billing invoices from shipping agents/lines; forward to AM/Manager for approval.
  • External Report Management: Track reports from external labs, coordinating with QC to ensure timely sample submission and report receipt, especially for Indonesia shipments.
  • Document Scanning: Scan all shipping documents using designated systems.
  • Shipment Tracking System (STS) Updates: Update STS with documentation, insurance, and dispatch details.
  • Filing: File all document copies, including export permits.

Requirement :

  • Diploma and above in related field.
  • More than 2 years’ experience on supply chain / documentation
  • Sound Supply chain knowledge, analytical skills & Time management skills
  • Problem solving skills and strong communication skills
  • Fluent in English speaking & writing (Arabic or Chinese will be advantage)

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Operator, Packing

Bunge, Pasir Gudang
1 day ago
OverviewTo perform daily packing operation routine job To perform housekeeping activities to ensure safe and clean workplace Fully comply to safety and food safety requirement in workplaceMain activities/tasksTo report the abnormal condition to supervisor/superintendent Visual check on plant equipment and highlight any abnormalities To upkeep packing plant/ packing hall overall cleanliness and housekeeping To comply ISO 9001, FSSC 22000, HACCP,...

Engineer, Effluent Plant ( WWTP )

Bunge, Pasir Gudang
1 day ago
Overview Responsible for ensuring IETS operate efficiently, comply with legal requirements and utilize best practices Details To monitor source and quality of both inffluent and effluent is meeting specification and performance monitoring report is updated accordingly Lead for WWTP upgrading project and rainwater seggregation project To ensure manpower/resouce utilization and carry out all IETS related activities. Prepare for call back...

PENOLONG PENGURUS AKAUN

All Cosmos Industries Sdn. Bhd., Pasir Gudang
6 days ago
Tanggungjawab Sediakan akaun dan laporan pengurusan bulanan dengan mematuhi Piawaian Pelaporan Kewangan Malaysia (MFRS) Mengambil pemilikan kawalan inventori, termasuk kiraan stok fizikal, mengenal pasti varians stok dan mengira peruntukan yang diperlukan berkaitan dengan inventori Menjalankan analisis kewangan bulanan untuk menyokong pengurusan membuat keputusan Mengambil bahagian dan memberi sokongan untuk proses penyediaan belanjawan tahunan Menyediakan laporan kewangan yang disatukan dan memastikan...