Facilities Coordinator

JLL


Date: 3 weeks ago
City: Bukit Mertajam
Contract type: Full time
Position Title: Facilities Coordinator (Technical)

Working Location: Bukit Mertajam

Assists the Facilities Manager in providing facilities support and service to the client in their own designated role.

Facility Maintenance

  • Oversee and coordinate maintenance efforts and repairs, including managing service requests, scheduling preventative maintenance, and coordinating with external vendors and contractors.
  • HVAC & CEM system/Operation - AHU, exhaust fan repair and servicing & new installation, WCPU, ACSU, Cooling Towers, Chiller, UPS, STS, CRAC unit in Data Center.
  • Buildings Maintenance - Upgrade building project, Civil work, repair & painting of external & internal building / structure
  • Kitchen equipment, Water Dispenser, Battery Monitoring System, Power Monitoring System.

Procurement & Vendor Management

  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
  • Assist in the procurement of vendors and services as required.
  • Obtain quotation from supplier and approval before proceed for repair

Health and Safety Compliance

  • Ensure compliance with health and safety regulations by conducting regular inspections, identifying potential hazards, and coordinating corrective actions.

Vendor Management

  • Collaborate with vendors and contractors to ensure timely and quality services are delivered, monitoring service level agreements, and resolving any issues that arise.

OPEX/CAPEX Budget Management

  • Assist with monitoring and managing the facilities budget, tracking expenses, and identifying cost-saving opportunities.

Administrative Support

  • Provide administrative support, including managing facilities-related documentation, scheduling meetings, and maintaining accurate records.

Communication and Customer Service

  • Serve as a primary point of contact for facilities-related inquiries from employees, resolving issues promptly, and maintaining a high level of customer service.

Sustainability Initiatives

  • Support sustainability initiatives by promoting energy conservation, waste reduction, and other environmentally friendly practices within the facilities.
  • Manage the team of facilities technicians and provide day to day operation planning.

Project Coordination

  • Assist with coordinating and implementing facilities-related projects, such as renovations, upgrades, and equipment installations within the approved budget and time frame
  • Schedule preventative maintenance (52 Weeks Planner compliance), respond to urgent maintenance calls and participate in the creation of emergency preparedness plans
  • Applying for required environmental permits may be included in a facilities admin’s job duties
  • Ensure completion of corrective work orders within allotted time frames as agreed upon with the Client
  • Ensure completion of Preventive Maintenance on all critical equipment and life safety systems within time frames established by the Authority Having Jurisdiction (AHJ) and agreed upon with the Client
  • Plant Shutdown - Coordinate with the relevant departments to organize the schedule and others arrangement including shutdown procedures

Reporting and licensing

  • Ensuring compliance and involved in the audits to ISO MS (ISO 9001, ISO 14001, ISO 450001 & ISO 50001 and RBA Audit Systems for continuous certification
  • Solar management including monthly solar generation report to ECOS system
  • Energy Management with REEM including report submission to SEDA (quarterly) and ST (half yearly)
  • Reports submission eg. ECOS, SEDA, REEM
  • License renewal
  • Liaison with Authorities eg. DOSH, DOE, BOMBA
  • Maintain inventory of facility supplies and equipment, and initiate procurement processes as needed.
  • Update the asset register / asset list accordingly.

Requirement

  • Diploma /Bachelor of Electrical Engineering or any equivalent
  • Chargeman (A0/A1/A4)
  • Experience working in Facilities Management are added advantages
  • Able to work independently and with minimum supervision
  • Computer literature.

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