Finance Executive (Accounts Payable)

Job Scope

Responsible for day to day Account Payable Process

Role and Responsibilities

1. Invoice Verification:

Verify the accuracy and completeness of invoices received from vendors.

Cross-check invoices with purchase orders, delivery receipts, and other supporting documents.

2. Data Entry:

Enter invoice details into the accounting system (Business Central System)

Ensure that all information, such as invoice amounts, terms, and payment details, is accurately recorded.

3. Coding and Classification:

Assign appropriate account codes and classifications to invoices for proper allocation and tracking.

Ensure adherence to the company's chart of accounts and expense categorization.

4.Invoice Approval Workflow:

Manage the invoice approval process, including routing invoices to the relevant departments or individuals for approval.

Follow up on outstanding approvals to ensure timely processing.

5.Vendor Relations:

Communicate with vendors regarding invoice discrepancies, missing documentation, or other issues.

Address vendor inquiries and resolve payment-related concerns.

6.Expense Reconciliation:

Reconcile vendor statements with accounts payable records to resolve discrepancies.

Identify and address any outstanding issues with vendors or internal stakeholders.

7.Compliance and Documentation:

Ensure compliance with company policies, accounting principles, and relevant regulations.

Maintain organized and up-to-date documentation for audit purposes.

8.Month-End Closing:

Assist in the month-end closing process by providing necessary reports and reconciliations.

Collaborate with the finance team to meet reporting deadlines.

9.Continuous Improvement:

Propose and implement process improvements to enhance efficiency and accuracy in invoice processing.

Stay updated on industry best practices and technological advancements in accounts payable processes.

10.Recordkeeping:

Maintain accurate and organized records of all account payable transactions.

Archive and retrieve documents as needed for audits or reference.

Educational Requirements

1. Bachelor’s degree in accounting / finance
2. Minimum 1 year experience (if any)
3. Fresh graduate are encouraged to apply