HR Admin

Upskills provides expert financial software consulting to investment banks and leading financial institutions in Asia Pacific, Middle East and Europe. With a strong, Front to Back expertise in the cash and derivatives markets, coupled by an in-depth knowledge of financial markets technologies, we provide smart and efficient solutions.
We are seeking a highly-motivated HR Admin based in KL, Malaysia to support our People Operations team.The successful candidate will play a crucial role in supporting our People Services department as well as managing Administration-related duties. This role demands a high level of organizational skills, attention to detail, and the ability to handle sensitive information confidentially. Key elements of the role will include but are not limited to:

1. HR Administration: 60%

• Manage employee records, ensuring accuracy and confidentiality.
  
• Implement and monitor HR policies and procedures.
  
• Assist in drafting an employment contract.
  
• Coordinate employee onboarding and off boarding processes.
  
• Administer benefits programs and manage leave applications.
  

2. Payroll and Benefits Administration: 20%

• Assist in processing payroll in a timely manner.
  
• Ensure compliance with relevant laws and payroll tax obligations.
  
• Administer employee benefits plans, including enrollments and terminations.
  

3. Accounting: 15%

• Collect all invoices from external suppliers, store and classify all the invoices and documents for account tracking.
  
• Manage and record internal expenses on accounting software – Xero.
  
• Conduct the transfer manually for all payments (salary, office rent, telephone, Internet, social contribution, trade union fee, tax, business trip expenses, etc...).
  
• Make reports of Office Expenses and Petty Cash monthly.
  
• Translate all Accounting reports including the Journal, Ledger, and Additional Balance Sheet, ....
  
• Review the service contracts with all suppliers, services, and landlord.
  

4. Other Duties:

• Participate in special projects and perform other duties as assigned.
  
  
  
  
  

Requirements

• Degree in Economics, Business Administration, Human Resources Management or relevant discipline.
  
• Min 0-2 years of experience in HR & Administration, preferably candidate who previously had worked at Global IT/Consultancy Firm.
  
• Familiar with Local Employment Act and Payroll Practices.
  
• Experience in HR Administration, with good knowledge of HR Functions.
  
• Familiar with MS Office (Outlook, Words, Excel) and HR System.
  
• Able to do multi-task(s) and priorities under fast-paced working environment
  
• Detail-oriented, careful, a can-do mindset and ability to work independently.
  
• Good Time Management, excellent interpersonal skills and positive mindset.
  
• Ability to handle confidential information with discretion.