HR Executive (Payroll & HR Operations) - 6 months contract

About OMRON Industrial Automation Business

At OMRON, we lead the way in automation and robotics, empowering businesses worldwide with innovative solutions in robotics, IoT, machine vision, control, safety systems, etc. Founded in 1933, we have evolved into an organization dedicated to creating new social values while driving industrial digital transformation under our ambitious Shaping the Future 2030 strategy.

With a strong presence in the APAC region, our Industrial Automation business offers one of the industry's most extensive portfolios, including sensors, controllers, motors, robotics, vision, safety solutions, etc. Backed by over 28,000 employees globally and recognized among the World’s Top 100 Innovative Companies for the past decade, we continue to improve manufacturing to support a sustainable society.

Understand more about our Industrial Automation Business HERE.

Short Description

Location: Damansara Uptown, Petaling Jaya, Selangor, Malaysia.

This role is responsible for managing end-to-end payroll and HR operations for both Singapore and Malaysia.

Payroll And Statutory Compliance

• Calculate claims for allowance payments such as overtime and call-outs.
• Collaborate with external payroll vendors to ensure accurate monthly payroll calculations for employees.
• Ensure timely and correct submission of monthly statutory payments, including CPF, SHG, SDL, EPF, SOCSO, HRDF, EIS, and MTD payments in Singapore and Malaysia.
• Submit payroll reports such as Hyperion Financial Management Report, General Ledger Report, and Headcount Report to relevant Finance and HR teams.
• Upload bank files into the Company’s Global Payment System (GPS) for monthly disbursements to employees.
• Submit annual claims for Maternity Leave, Paternity Leave, Child Care Leave, etc., to the Singapore government for reimbursements.
• Submit employees’ annual income for yearly tax reporting.
  
  

Onboarding New Hires

• Create Global IDs, initiate confirmation appraisal reviews, announce new hires, and create GPS Account Payees.
• Allocate benefits and leave entitlements in BIPO-HRMS to new hires upon joining and to existing employees annually.
• Calculate unconsumed Annual Leave each financial year for expense accrual by the Accounting team.
  
  

Offboarding Existing Employees

• Calculate and process full and final pay settlements, trigger Exit Clearance, tax clearance, and update GPS Payee Accounts.
• Update employees and organizational changes in the Company’s HRIS System (BIPO-HRMS) and SuccessFactor.
• Maintain electronic records of employees in the Contract Lifecycle Management (CLM) System.
• Submit and/or renew work passes and long-term visit passes for employees’ dependents.
• Issue work certification letters, termination letters, promotion letters, transfer letters, confirmation letters, etc.
• Submit labor reports and manpower surveys periodically to the government.
  
  

Administrative Tasks

• Process invoices for monthly work pass levies, update the list of insured employees monthly, place orders for Get Well Hampers and Wreaths, and handle payments for payroll processing.
• Respond to annual audit checks by external and/or internal auditors as necessary.
• Review and complete JSOX audit surveys semi-annually.
• Ensure compliance with statutory regulations on the payment of salaries, allowances, and bonuses.
  
  

Requirements

• Minimum Diploma in a relevant discipline.
• 5+ yrs of relevant experience (Payroll and HR Operations).
• Good knowledge of employment legislation in Malaysia and Singapore
• Good knowledge of statutory legislation in Malaysia and Singapore
• Experience running Malaysia payroll
• Good interpersonal and communication skills
• Detail oriented, independent and can follow through on tasks.
• Ability to multi-task at the same time
  
  

Why Join us

OMRON’s mission is to improve lives and contribute to a better society. We endeavor to make our diverse workforce feel equally valued and enjoy equal opportunities to help us achieve so. So come, work with the best of the best teams, collaborate, and innovate together with diverse, capable minds across the globe.

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