Lead Contract Support (Petaling Jaya)

About the Role:



As a CBRE Lead Contract Support, you will provide exceptional customer service and comprehensive financial and administrative support to internal and external clients.



We are seeking a detail-oriented and analytical individual to support the organization in cost planning, monitoring, and control. The ideal candidate will assist in ensuring that projects and operations remain within budget, costs are accurately forecasted, and variances are tracked effectively. This role plays a crucial part in financial planning and decision-making for the company.



Key Responsibilities



Finance

• AR billing to client with the support from shared service centre
  
• Chase AR collection based on contractual payment term
  
• Prepare management reports such as profit & loss, unbilled revenue, accounts receivable.
  
• Review purchase orders and review open purchase orders
  
• Process supplier invoices and solve queries. Working with shared service centre on supplier payment.
  
• Support the preparation and delivery of monthly contract review
  
• Drive high quality financial performance to influence profit & loss results
  
• Support in ad-hoc reports and projects as required by business unit
  
  
  
  Cost Management
  
  
  
• Assist in the preparation, monitoring, and review of project or operational budgets.
  
• Maintain up-to-date records of expenditures and prepare cost reports for internal and external stakeholders.
  
• Support cost estimation processes for new proposals, tenders, and change orders.
  
• Analyze cost variances and recommend corrective actions as necessary.
  
• Ensure proper documentation of cost-related information in compliance with company policies.
  
• Liaise with procurement, finance, and project teams to track cost components, vendor payments, and invoicing.
  
• Assist in monthly and quarterly cost reviews, forecasting, and financial reporting.
  
• Support audit and compliance activities by providing accurate and timely cost documentation.
  
• Identify opportunities for cost savings and efficiency improvements.
  
• Perform any other cost-related duties as assigned by management.
  
  
  
  Contract
  
  
  
• Identify and help to drive implementation of savings opportunities for customer and the Company based on contract obligation
  
• Understand contract commitments and drive high quality commercial performance through better buying and use of preferred suppliers
  
• Compile contract review account pack and customer monthly management report
  
• Update labour allocation to ensure accurate client and financial reporting
  
• Supporting contract manager in ensuring contract deliverables/KPI are met.
  
  
  
  Quality
  
  
  
• Support the contract manager and promote growth culture
  
• Identify and implement innovation across the contract to enhance performance and continue to meet client's expectations
  
  
  
  People & Development
  
  
  
• Maintain and monitor people records such as new starters, leavers and staff movement. Supports the team with payroll and queries (including expenses, timesheets and overtime).
  
• Communicate professionally and effectively and build & maintain relationship at all levels with internal and external customers
  
  
  
  
  
  Required Knowledge and Skills:
  
  
  
  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  
  
  SKILLS
  
  
  
• Proficient in Word, Excel, PowerPoint and Outlook - intermediate level skills are essential (i.e. lookups and pivots)
  
• Strong numerical and analytical skills.
  
• High attention to detail and good organizational abilities.
  
• Ability to work independently and as part of a team.
  
• Good communication and interpersonal skills.
  
  
  
  
  
  REASONING ABILITY
  
  
  
  Ability to comprehend, analyze, and interpret basic financial documents.
  
  
  
  FINANCIAL KNOWLEDGE
  
  
  
  Require basic knowledge of financial terms and principles. Meticulous and sensitive to numbers. Attention to detail and accuracy
  
  
  
  OTHER SKILLS and/or ABILITIES
  
  
  
• Capable working in matrix environment (dotted line reporting to Finance Business Partner)
  
• Possess customer focus skills with a passion of customer service
  
• High degree of integrity
  
• Excellent time management and organization skills
  
• Ability to work under pressure and independently
  
• Knowledge of project cost control processes and financial reporting.
  
• Familiarity with contract administration and basic procurement practices.
  
  
  
  
  
  Qualifications and Education:
  
  
  
• Bachelor's Degree in Accounting, Finance, Quantity Surveying, Business, or a related field.
  
• 1-3 years of relevant working experience in cost control, finance, or project support. (Fresh graduates with strong internships may be considered.)