Manager, Group Corporate Secretarial

About Us

SD Guthrie Berhad (SD Guthrie) is one of the world’s leading producers of Certified Sustainable Palm Oil (CSPO), representing approximately 12% of the global market share (as of 31 December 2022). With over 84,000 employees across 12 countries, we pride ourselves on innovation, sustainability, and excellence. Our operations span the entire palm oil value chain, and we are expanding into new business verticals such as green industrial parks and renewable energy. We offer enriching career opportunities supported by cutting-edge technology and a commitment to sustainability. We are the world’s first palm oil company to have our net-zero GHG emissions reduction targets approved by the Science Based Targets initiative (SBTi).

Join us today, as we continue to Unlock Nature's Superpowers.

Your Mission

• Oversee the corporate secretarial work and regulatory compliance of Minamas Plantation and SD Guthrie International Indonesia group of companies.
• Manage and attend meetings of the Board of Commissioners (BOC), BOC Committees and any other meetings, as required, and prepare the minutes of the meetings and follow-up action.
• Responsible for organising Board, Board committee and Management meetings including preparation of pre and post meeting documents, drafting of Board papers in relation to Group Corporate Secretarial and preparation of the minutes of the meeting and taking follow-up action.
• Provide consultation and advice pertaining to technical compliance to the Companies Act 2016, Malaysian Code on Corporate Governance 2017, Main Market Listing Requirements of Bursa Malaysia Securities Berhad (Bursa Securities), Capital Markets & Services Act 2007 and any other relevant regulations to the operating units and other departments.
• Provide consultation and advice to the operating units and other departments on governance and compliance matters such as Group Policies and Authorities, general authority to sign agreements and any other relevant policies.
• Provide advice on governance process in the submission of Board papers for tabling at the Board, Board Committee and Management meetings.
• Liaise with Bursa Malaysia Securities Berhad (Bursa Malaysia) on issues pertaining to Bursa Malaysia’s listing requirements, guidelines and consultation papers and draft the necessary correspondences/papers.
• Review and ensure that announcements to Bursa Securities complies with the Bursa Corporate Disclosure policy and listing requirements.
• Coordinate with the Share Registrar so as to ensure that the reports or records of depositors/ shareholders are provided in a timely manner.
• Coordinate the preparation and timely issuance of Monthly and Quarterly Reports. This includes reviewing and providing guidance on the periodical reports issued by the Group Corporate Secretarial Department such as Corporate Chart, List of Related Parties and update on Regulatory Compliance etc.
• Communicate the Board’s resolutions and policies to management and follow up on their implementation.
• Liaise and render assistance to the operating units and other departments relating to secretarial matters. This includes arranging, coordinating and following up with respective departments or secretaries on the signing of documents by Directors of SD Guthrie and assigned companies.
• Lead and/or assist in projects or special assignments in which Group Corporate Secretarial is involved eg. long term incentive plan, takeovers, acquisitions and disposals, listings, investigations, internal restructuring of the Group etc.
• Organise and prepare relevant documents assigned in relation to SD Guthrie’s Annual General Meetings (AGM) and Extraordinary General Meetings.
• Prepare and coordinate the required information for the Annual Report and Corporate Governance (CG) Report to shareholders of SD Guthrie and drafting the relevant sections of the Annual Report/CG Report.
• Prepare all corporate secretarial documents in relation to the companies assigned, such as Members’ Circular Resolutions, Directors’ Circular Resolutions (DCR), announcements, statutory documents and correspondences.
• Monitor the updating of statutory records and corporate secretarial database.
• Reviews agreements, Powers of Attorney, Constitutions, Trust Deeds, prospectuses, etc. prepared by other Departments or external parties in accordance with relevant statutory requirements for the purpose of drafting DCRs.
• Ensure timely and accurate lodgment or submission of statutory documents to relevant authorities i.e. Companies Commission of Malaysia (CCM) in compliance with all relevant acts and rules applicable to the SD Guthrie Group companies assigned to her.
• Liaise with CCM on issues pertaining to CCM’s rules, procedures and guidelines and also liaising with CCM to resolve outstanding matters for the companies assigned.
• Coordinate the update/improvement of the SOP, procedures and processes to ensure standardisation, up-to-date and effective implementation of secretarial functions and tasks.
• Coordinate/monitor changes and ensure compliance to the internal policies/guidelines/ registers.
• Act as a Supervisor/Gatekeeper to receive Board papers to ensure compliance with Standard Operating Procedures (SOP) and Guidelines for Board Paper Preparation for submission of Board papers.
• Manage, coordinate and support corporate exercises of the Group in terms of due diligence where relevant and coordinate information for the Board or shareholders’ approval.
• Organise Board Retreats, Board Directors’ Training and any other assigned matters related to Directors engagement.
• Participate in the organisation of departmental training and development programmes.
• Assist in monitoring the operating and capital expenses budgets for Group Corporate Secretarial.
• Identify and improve systems and processes to minimise errors and maximise efficiency.
• Lead, monitor and coach subordinates to ensure effectiveness and efficiency in the delivery of results/tasks particularly coordination between departments, preparation/compilation of Board materials, and statutory and administrative documents.
• Mentor, guide, review work tasks/goals and continuously provide feedback to Protégé trainees, if any.
• Co-oversee the administration of the Group Corporate Secretarial Department eg. ensuring records are updated and improvement projects implemented, etc.
• Provide effective support and assistance to the Vice Presidents in discharging their corporate secretarial duties.
• Perform any other related activities/duties that may be assigned to her.

Ideal Candidate

• A member of a professional body prescribed by the Minister of Domestic Trade & Consumer Affairs or licensed by the Registrar of Companies to act as Company Secretary.
• Possess Bachelor of Laws (LLB) or any related qualification in the relevant field.
• At least 8 years relevant corporate secretarial experience with 5 years in a Malaysian listed company.
• Technical:
• Well-versed on the Companies Act, 2016.
• Well-versed on the Main Market Listing Requirements of Bursa Malaysia, Securities Commission Act, 1993 and other relevant regulations/laws.
• Well versed on the rules of meetings so as to be able to organise meetings effectively.
• Able to comprehend proceedings of meetings so as to be able to record minutes accurately and execute the decisions of the Board.
• Able to draft resolutions in a clear and concise manner.
• Conversant with the use of common application software.

Why Join Us?

• Flexible Benefits Coverage
• Hybrid Workplace
• Learning on Demand
• Employee Wellness Programme
• Employee Engagement Activities
• Fully Subsidised Sports Clubs
• Education Assistance (terms & conditions apply)
• Free Parking
• Free Shuttle Service from nearest LRT
• and many more...

Only shortlisted candidates will be notified.

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