PA/Admin Support Specialist

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

Job Summary

The PA/Admin Support Specialist plays a key role in providing administrative, operational, and project support to ensure the efficient running of the organization. This role involves coordinating processes, managing documentation, supporting stakeholders, organizing events, and contributing to the achievement of business objectives. Given the dynamic nature of the executive landscape, we rely on this specialist to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

What You Do

• Administrative Support: Manage schedules, organize meetings, and maintain records/documentation for business operations.
• Event Management: Plan, organize, and execute company events, meetings, and conferences, including logistics, vendor coordination, and post-event reporting.
• Operational Efficiency: Assist in streamlining workflows and ensuring timely execution of tasks.
• Project Assistance: Provide support for ongoing projects, including preparing reports, tracking deliverables, and maintaining project documentation.
• Stakeholder Coordination: Act as a point of contact for internal and external stakeholders, facilitating smooth communication and collaboration.
• Data Management: Compile, analyze, and maintain data to support decision-making processes.
• Compliance: Ensure adherence to company policies, procedures, and regulatory requirements.
• Technology Support: Use business tools and software to support operational, event planning, and reporting needs.
  
  

Who You Are

• Bachelor’s degree in Business, Communication, or a related field (preferred).
• Proven experience in event planning and execution is a plus.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with business tools.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving mindset with a proactive approach to challenges.
• Experience in a similar role is an advantage but not required.
  
  

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of our diverse team!