Personal Assistant
JAC Recruitment
Date: 10 hours ago
City: Petaling Jaya
Contract type: Full time
Job Responsibilities
- Manage the CEO’s daily administrative and operational tasks.
- Coordinate appointments, travel arrangements, business schedules, itineraries, and general correspondence.
- Organize in-house and external events.
- Prepare and compile meeting materials, tools, and facilities for scheduled meetings, conferences, events take minutes when required.
- Act as a communication liaison between the CEO and internal/external stakeholders to ensure effective message delivery.
- Work closely with the CEO to keep them informed of upcoming commitments and responsibilities, following up appropriately.
- Maintain confidentiality and handle sensitive information with discretion and professionalism.
- Collaborate with cross-functional teams and other departments on special projects.
- Adapt to changing priorities and manage multiple tasks efficiently in a fast-paced environment.
- Assist with ad-hoc administrative and project requirements as needed.
- Willing to travel outstation occasionally and work extra hours, weekends, or public holidays when required.
- Bachelor’s Degree or Diploma in Secretarial Practice, Business Administration, or a related field.
- Minimum of 5 years’ experience as a Secretary or Personal Assistant supporting CEOs or Directors.
- Excellent command of English, Bahasa Malaysia, and Mandarin (spoken and written).
- Strong planning, organizational, problem-solving, time management, and multitasking skills; highly detail-oriented with exceptional accuracy.
- Advanced proficiency in office management systems and Microsoft Office Suite.
- High level of discretion and trustworthiness when handling confidential information.
- Ability to work independently, take initiative, and demonstrate a sense of urgency, flexibility, and resilience in a fast-paced environment.
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