Personal Assistant

JAC Recruitment


Date: 2 weeks ago
City: Petaling Jaya
Contract type: Full time
Job Responsibilities

  • Manage the CEO’s daily administrative and operational tasks.
  • Coordinate appointments, travel arrangements, business schedules, itineraries, and general correspondence.
  • Organize in-house and external events.
  • Prepare and compile meeting materials, tools, and facilities for scheduled meetings, conferences, events take minutes when required.
  • Act as a communication liaison between the CEO and internal/external stakeholders to ensure effective message delivery.
  • Work closely with the CEO to keep them informed of upcoming commitments and responsibilities, following up appropriately.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Collaborate with cross-functional teams and other departments on special projects.
  • Adapt to changing priorities and manage multiple tasks efficiently in a fast-paced environment.
  • Assist with ad-hoc administrative and project requirements as needed.
  • Willing to travel outstation occasionally and work extra hours, weekends, or public holidays when required.



Job Requirements

  • Bachelor’s Degree or Diploma in Secretarial Practice, Business Administration, or a related field.
  • Minimum of 5 years’ experience as a Secretary or Personal Assistant supporting CEOs or Directors.
  • Excellent command of English, Bahasa Malaysia, and Mandarin (spoken and written).
  • Strong planning, organizational, problem-solving, time management, and multitasking skills; highly detail-oriented with exceptional accuracy.
  • Advanced proficiency in office management systems and Microsoft Office Suite.
  • High level of discretion and trustworthiness when handling confidential information.
  • Ability to work independently, take initiative, and demonstrate a sense of urgency, flexibility, and resilience in a fast-paced environment.



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