Procurement Assistant

Job Opportunity: Procurement Support Assistant at Suttons International

Location: Malaysia - Petaling Jaya or Kuantan (Hybrid after training)

Salary: Competitive

What will you be doing?

The Procurement Support Assistant will provide administrative support to the SEA regions. With key responsibilities for requesting rates and the timely updating of the vendor rates within the in-house transport operating system. This role is also responsible for ensuring the speedy resolution of purchase invoice queries, for example, by correcting the data within procurement system or requesting credits notes from customers.

Key Accountabilities

• Monitor requests sent to the Procurement email inbox, requesting appropriate rates and responding to the originator according to the agreed internal response times
• Ensure new rates are added to the RAM system
• Ensure monthly variable surcharges are updated within the RAM system
• Monitor and report changes in Fuel costs and report to the relevant departments
• Monitor and report of KPI’s of depots to make sure they are meeting the required standards of the business
• Query incorrect invoices with suppliers to obtain credit notes
• Work with Finance to review supplier invoices that cannot be processed and undertake root cause analysis and take appropriate action to correct errors going forward
• Create operational address records
• Maintain any procurement driven spreadsheets for use within the business
• Attend weekly Procurement L10
• Maintain appropriate files and records
• Create new supplier account forms for new supplier approval
• Provide cover and assistance to Procurement colleagues as required

Skills & Experience

• Highly organised
• Detailed oriented
• Able to prioritise their personal workload in a consistent and methodical way
• Tenacious, will see things through to the end
• Strong verbal and written communication skills
• Has good numerical and analytical skills
• Learns quickly, able to develop a good working relation with people across different cultures
• Self-Starter
• Team player
• Ability to multi-task – Remains effective in a work environment where there are multiple interruptions
• Strong negotiation skills (with internal teams and external customers)
• Is trustworthy and can be relied upon to maintain confidentiality as appropriate

Benefits

• Flexible hybrid working
• Competitive salary
• Holiday allowance of 20 days plus Bank Holidays
• Buy/sell holidays option
• Bonus potential
• Birthday off
• Long-service rewards
• Refer a Friend scheme

If you have experience in logistics operations, customs, and a customer-focused approach, and you are looking for a rewarding role in a growing company, apply now to join Suttons International.