Purchase Order Administrative Specialist with Chinese

D-ploy is an IT and Engineering Solutions company with operations throughout the EMEA region including Switzerland, Germany, Czech Republic, Austria, UK, as well as the USA.

We pride ourselves on delivering innovative and superior services and solutions to numerous industry-leading clients. By building relationships and trusted partnerships within the IT community, we optimize our customer‘s IT productivity and contribute to the organization’s success and value.

We are interested in talking to engaging, flexible, and solution-oriented individuals who are looking to become a part of a dynamically growing and international organization. We are focused on creating value where IT counts, join us!

We are currently looking for two Purchase Order Administrative Specialist in Kuala Lumpur to join our team. A great opportunity to work in a pharmaceutical industry with exposure to new technologies and international environment.

Tasks and Responsibilities

• Serves as the contact point for the customers for PO (Purchase orders) creation and GR booking.
• Manages purchase order process, controls invoices and books good receipts.
• Manages the creation of the Work Orders and follows up on their approval flow in internal system.
• Manages monthly accruals through collection of financial data.
• Manages the update of the Finance Operation SharePoint. Provides any ad-hoc reporting support to the Financial Analyst or Finance Coordinator.
• Ensures the executed processes are aligned with Internal Guidelines and IGM standards.

Requirements

• At least one year of relevant experience in similar position – administrative field, financial support roles or work with PO´s and understanding of the PO process in the international company
• Relevant experience / knowledge of GR booking - accounting in general
• Advanced knowledge of MS Office - especially MS Excel; knowledge of MS Outlook
• Excellent communication skills, especially to different partners (Project Managers, Management, Finance community, etc.)
• Working knowledge of SAP is highly beneficial
• Business process administration skills; Administrate and support of the Purchase Orders process
• Fluency in English and Chinese (spoken and written)
• Candidates have to declare Criminal record extract not older than three months