Purchase Order Coordinator

The primary role of Supply Chain function is to be responsible for all operational activities including key deliverables such as planning and analyzing resources and ensuring items are packaged according to specifications. Coordinating import and export. Performing distribution center/warehousing processing and distribution of orders. Developing & maintaining master schedule, pertaining to transport and cost effectiveness. Maintaining inventory levels. Identifying delivery problems, solutions, and improvement of transportation service levels.

Our Ambition

Our ambition is to be a trusted partner that orchestrates a best-in-class supply chain, maximizing customer value and enabling profitable growth. As a Purchase Order Coordinator, you will play a pivotal role in realizing this ambition by ensuring seamless, accurate, and timely management of purchase orders across our global operations.

Role Purpose

The Purchase Order Coordinator is responsible for the end-to-end management of purchase orders within our systems, ensuring that all orders are created, updated, and closed in alignment with supply plans and business needs. This role is critical in supporting manufacturing schedules, maintaining strong supplier relationships, and driving continuous improvement in our order management processes.

Key Responsibilities

• Purchase Order Management: Accurately create, release, and maintain purchase orders in the systems (e.g. Oracle, o9, iSupplier), ensuring alignment with planning signals and supplier confirmations.

• Ensure Purchase Order Acknowledgements: Ensure Purchase Order Acknowledgements are received from suppliers in a timely manner, reflected in the systems, and undertake required follow-ups or escalations to achieve this.

• Expedite Components: Expedite components in frozen periods as required to protect production schedules and ensure supply continuity.

• Identify Opportunities and Drive Initiatives: Identify opportunities and drive initiatives to improve orchestration and execution of purchase order creation and changes, supporting our ambition for a best-in-class supply chain.

• Supplier Collaboration: Build and maintain strong, trust-based relationships with suppliers to ensure timely acknowledgements, resolve issues, and expedite orders when necessary.

• Stakeholder Engagement: Work closely with Supply Planners, Production Schedulers, Procurement, Logistics, and other internal teams to ensure purchase order activities support overall supply chain objectives.

• Continuous Improvement: Identify and implement process improvements to enhance the efficiency and reliability of purchase order management.

• Data Integrity: Ensure all purchase order data is accurate, complete, and audit-ready, supporting business reporting and compliance requirements.

• Issue Resolution: Proactively address and resolve any issues related to purchase orders, escalating as needed to minimize disruption to supply and production schedules.

Qualifications & Experience

• Diploma or Degree in Supply Chain, Business, or a related field.

• Minimum 3 years of experience in purchase order execution, preferably in a manufacturing or distribution environment.

• Strong working knowledge of systems (Oracle, o9, iSupplier) and proficiency in MS Office.

• Excellent organizational, prioritization, and problem-solving skills.

• Strong communication and interpersonal skills, with a proven ability to collaborate effectively with internal and external stakeholders.

• High degree of accountability and a track record of delivering results.

Ways of Working

• Act as a trusted partner to both internal teams and external suppliers.

• Demonstrate a commitment to continuous improvement and operational excellence.

• Uphold the highest standards of integrity, accuracy, and professionalism in all aspects of purchase order management.

Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.