Recruitment Assistant

Duties & Responsibilities:

• Administrative Support:

• Assist in the preparation and distribution of job postings and advertisements.
• Maintain accurate and up-to-date records of candidate information in the excel file.
Handle incoming inquiries from candidates via phone, email, and in-person

• Candidate Coordination:

• Conduct initial phone screenings to assess candidate suitability and availability.
• Calling candidates to remind on interview arrangement.
• Coordinate interview logistics, including room bookings.
• Inform hiring manager on interview arrangements.
Communicate interview schedules and details to candidates

• Documentation and Filing:

• Ensure all recruitment documentation is properly filed and archived in accordance with company policies and regulatory requirements.
Maintain confidentiality of sensitive information and adhere to data protection regulations

• Data Entry and Reporting:

• Enter candidate and recruitment-related data into spreadsheets and databases.
Assist in generating reports and metrics to track recruitment activities and performance

• General Support:

• Provide general administrative support to the recruitment team as needed.
Assist with special projects and initiatives related to recruitment and talent acquisition

• Continuous Improvement:

• Identify areas for process improvement and efficiency gains within the recruitment process.
Provide feedback on the effectiveness of recruitment strategies and tools

Minimum & Preferred Qualifications and Experience:

Minimum Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Previous experience in recruitment, HR, or administrative role preferred.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook)
• Understanding of employment laws and regulations is a plus.

Preferred Qualifications:

• High school diploma or equivalent required; additional education or certification in human resources or administration is a plus.
Previous experience in an administrative role, preferably in a recruitment or HR environment

Education:

• High School/Certificate/Diploma/Degree or any other relevant certificate that may be considered in lieu of a Dip/degree