Regional Capital Accountant

JLL


Date: 2 weeks ago
City: Remote
Contract type: Full time
Remote
  • Will work with Supervisor to share the team tasks and reporting and the capital central team while performing task of your own assigned countries.
  • Support the region to alleviate the administrative workload of project managers and speed up the accounting process surrounding capital spending (capital and capital related expense). In this capacity, there are 7 major activities for which the position is accountable:
    • Capital Spending – ensure that projects are correctly authorised before spending takes place
    • Procurement – provide support to project teams with procurement related activities
    • Asset Management – ensure timely transactions for creation, disposal and modification of assets
    • WBS elements maintenance – ensure precise WBS element structure is available for project manager to break down the spending in project components, capital and expense
    • Compliance - monitor project spending and close-out against KPI measures to eliminate Out Of Compliance incidents
    • Access control Maintenance
Capital Spending

  • Ensure that details of authorised Capital Funding requests (spending amounts, funding source, Use and Occupancy date, amongst others) are recorded in the capital forecast tool with the correct authorised value and SAP
  • Monitor monthly spending recorded in the financial system versus authorised values
  • Track approved changes to site budget values and ensure that the financial system is updated accordingly
  • Ensure that dates and Project Status entries are aligned between the system and the capital forecast tool.
  • Projects are maintained in the project management database - WBS Element maintenance
  • Ensure WBS element structure is created on time for project manager’s needs and with the correct authorized value
  • Ensure WBS elements are sufficiently detailed to provide simple breakdown and tracking opportunity for expense spending
  • Ensure projects are closed within 60 days of project completion, in collaboration with project managers

Procurement

  • Act as a central procurement resource, creating Purchase Requisitions and entering Goods Receipts
  • Run the GR/IR Difference report prior to closing a WBS line and resolve any quantity discrepancies.
  • Follow up outstanding invoices preventing project closure

Asset Management

  • Prepare asset creation documentation to close projects
  • Ensure that all spending is capitalized within 60 days of the asset received
  • Work with local resources to get this objective attained, when it cannot be completed centrally

Out Of Compliance

  • Analyse monthly Out Of Compliance reports, identify relevant projects and issue requests for action to relevant teams
  • Compile the responses for the region and share results
  • Follow up on action steps to ensure that items are completed.

Access control support

  • Handle requests from the region for access change
  • Ensure no access conflicts are permitted
  • Ensure only relevant roles are assigned
  • Handle request for delegation of authority

Key Responsibilities:

  • Oversee capital expenditure accounting including fixed asset management for the middle east region
  • Be the finance spokesperson for middle east account
  • Observe the working hour of middle east region: 2pm-10pm / 3pm-11pm

Qualifications:

  • Bachelor's degree in Accounting, Finance, or related field
  • Professional accounting qualification (CPA, ACCA, or equivalent) preferred
  • At least 5-7 years of experience in capital accounting or related field
  • IFM services background preferred
  • Excellent and effective communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Experience in a multi-national organization is a plus

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