Sales Administrative Assistant
CLL SYSTEMS SDN BHD
Date: 2 weeks ago
City: Taman Senai
Contract type: Full time
Job Responsibility
What You'll Be Doing
Coordinate sales and operational activities to support daily business functions:
What You'll Be Doing
Coordinate sales and operational activities to support daily business functions:
- Create and manage job orders in the ERP system based on Bill of Materials (BOM).
- Raise internal purchase requisitions aligned with submitted BOMs.
- Collaborate with engineering and sales teams to maintain an accurate master flat BOM list.
- Keep the ERP process flow documentation up to date.
- Follow up on purchasing, delivery, and status of spare parts.
- Prepare job quotations, delivery orders (DO), invoices, and commercial documentation.
- Update customers/requestors on delivery status via email or phone.
- Maintain and update the spare parts master list and return/repair tracking.
- Load orders to the purchasing team based on customer POs.
- Create and update sales orders, job numbers, and related reports in the system.
- Prepare commercial invoices, packing lists, and HS code submission documents.
- Travel to customer sites or customs offices when needed.
- Provide regular sales reports and assist with documentation for management.
- Support the sales team in day-to-day operations and ad-hoc tasks as required.
- Minimum 1 year of experience in a sales or administrative support role, preferably in the Administration & Office Support industry
- Strong organizational and time management skills with the ability to multitask and priorities effectively
- Excellent communication and interpersonal skills, with a customer-centric approach
- Proficiency in using Microsoft Office suite, particularly Excel, Word, and PowerPoint
- A team player with the ability to work collaboratively across different departments
- 5 Working Days
- Performance Bonus
- Medical
- Miscellaneous allowance
- Education support
- Dental
- Sports (e.g. Badminton, Futsal)
- Parking
- Annual Leave
- 13th month
- Medical and Hospitalization Leave
- EPF / SOCSO / PCB
- Medical Insurance
- Overtime Pay
- Training Provided
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