Senior Executive, Administration

Job Summary

• This position is for 3months contract covering maternity staff.
  
  
  

General Responsibilities

• To provide high-level and efficient administrative support, which requires tasks and responsibilities judgment to ensure day-to-day operations are well supported to the department.
• To create, develop, and have the ability to work cooperatively with others in areas of responsibility. A proactive and initiative with the ability to keep confidential information and multitasking.
• To be flexible, adaptable, and agile, depending on situations.
• To act as ISO Document Controller to manage, update, and release ISO documents on time and to ensure all documents are updated and in proper file.
• Provides administrative support to the department, including scheduling and coordinating meetings and projects with professionalism. Organize and manage office meetings internally/externally including booking of meeting rooms, and hotel accommodations for outstation staff.
• To manage Senior GM's calendar, appointment, and travel & entertainment claims.
• Provide administrative writing skills, proficiency in Microsoft Office, and problem-solving skills.
• Booking of meeting room/ LCD for office meeting. Ensure the meeting room is well set-up with drinking water, and coffee/tea. Refreshments such as lunch and tea breaks are to be served upon request. The meeting room should be in a well-kept manner before and after each meeting.
• Providing effective typing/word processing, business writing letters/memos, filing, photocopy, scanning, faxing, and ensuring receiving and outgoing daily documents including documents circulation and sales orders extraction from the web are effectively managed and channeled to the right person/department according to the deadline given.
• Collection of mail from office mailbox and distribution to team.
• To raise payment requisition to suppliers from the GAPIM system.
• Log in service ticket to IT for any IT related issues e.g. problem with email, printer, computer, office phone and etc.
  
  
  

Functional Skills And Knowledge

• Experience in managing Outlook calendar, room booking, and other administrative task.
• Strong communication skills and proficiency in Microsoft Office are essential.
  
  
  

Education

• Minimum Diploma/Degree in any field.
• Minimum 4-5 years relevant work experience.
  
  
  

Why It’s Great to Work at DKSH

At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people's lives. Through the products and services, we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference!