Shipping & Admin (Senior Executive)

JOB DESCRIPTION:

The Shipping & Admin Executive will be responsible for managing all aspects of shipping operations within the factory. This role involves overseeing export and import shipments, ensuring compliance with customs regulations, and coordinating logistics to facilitate timely delivery of products.

Key Responsibilities:

• Manage all export and import shipments, ensuring efficient processing and adherence to relevant regulations.
• Prepare and maintain accurate shipping documentation, including orders, invoices, packing lists, and customs declarations, ensuring completeness and compliance.
• Ensure compliance with Licensed Manufacturing Warehouse (LMW) regulations procedures, staying updated on changes in customs laws affecting shipments.
• Liaise with freight forwarders, transporters, and carriers to coordinate shipment schedules and resolve any delivery issues promptly.
• Collaborate closely with Production, Marketing, Purchasing, and Warehouse departments to align on shipping schedules and inventory availability.
• Maintain clear communication with Marketing and Production regarding shipment status, providing timely updates on delivery timelines and addressing any potential delays.
• Identify and resolve any shipping related issues, including customs delays, document discrepancies, and logistical challenges.
• Generate and maintain shipping reports, tracking key performance indicators (KPIs) related to shipping efficiency and cost management.
• Perform additional duties as assigned by management.

JOB REQUIREMENTS:

• Diploma or degree in Logistics, Supply Chain Management, Business Administration or a related field.
• Minimum of 3-5 years of relevant working experience in shipping and logistics, preferably within a manufacturing environment.
• Strong understanding of export and import regulations, customs compliance and LMW procedures in Malaysia.
• Excellent communication skills in English and Malay. Strong analytical and problem-solving skills are essential.
• Familiarity with ERP systems (e.g., Navision) and shipping software is an advantage.
• Ability to work independently and collaboratively in a fast-paced environment. Detail-oriented and organized, with a strong sense of urgency to meet deadlines.