Business Operations, Administration & Financial Specialist

Responsibilities

Job Description

• Manage and maintain user access across key business systems including SAP, Coupa, Adobe, and internal workflow platforms, ensuring access rights are accurately provisioned, reviewed, and updated in accordance with organisational policies and operational requirements.
• Support the preparation and timely submission of administrative finance-related documents, ensuring all submissions are complete, accurate, and aligned with internal approval processes and financial deadlines.
• Monitor and track the status of payments across vendors and internal stakeholders, conducting invoice verification to ensure accuracy, completeness, and compliance with purchase orders and contractual terms prior to processing.
• Maintain up-to-date and accurate records of company assets and financial documentation, ensuring all records are properly organised, accessible, and audit-ready at all times in accordance with organisational standards.
• Ensure all operational and administrative activities are carried out in full compliance with company policies, regulatory requirements, and stipulated timelines, proactively identifying and escalating potential compliance gaps or deadline risks.
• Support internal and external audit exercises by preparing, organising, and maintaining relevant documentation and evidence, while upholding governance standards across operational processes to ensure audit readiness at all times.
• Ensure the accuracy and consistency of data entered and maintained across financial systems, conducting regular data reconciliation and validation to support reliable reporting and informed decision-making.
• Support the tracking and reporting of Employee Engagement Survey (EES) initiatives, Key Performance Indicators (KPIs), and compliance management activities, assisting in consolidating data, preparing reports, and following up on action items to ensure targets and obligations are met.
• Provide broad administrative and operational support across the organisation as required, including coordinating internal processes, managing correspondence, and supporting cross-functional teams to ensure the smooth running of day-to-day business activities.
  
  

Requirements

• Bachelor's degree in Business Administration, Finance, or a related field, with a minimum of 3 to 5 years of relevant working experience in operations, administration, or business support functions
• Demonstrated exposure to finance processes, procurement coordination, or financial documentation workflows
• Proven experience in administrative or business support roles, with the ability to manage multiple responsibilities and stakeholders simultaneously
• Strong coordination and administrative capabilities, with a structured and detail-oriented approach to managing tasks, records, and deadlines
• Excellent communication and organisational skills, with the ability to work effectively across teams and engage confidently with internal and external stakeholders
  
  

Next Steps

Thank you for taking the first step towards joining our team at CelcomDigi! After submitting your application, our Talent Acquisition team will review your CV and reach out to shortlisted candidates to guide you through the next steps, including a pre-screening conversation, interviews and or assessments.

At CelcomDigi, we aspire to be Malaysia’s leading telco-tech company — the nation’s digital growth engine — powering transformation through 5G, AI, and innovation that impacts over 20 million customers. Here, your role goes beyond work. It’s about enabling businesses to thrive, connecting communities, and advancing society, as we build a brand rooted in trust, reliability and customer excellence. Aligned with our employer value proposition, Grow with Purpose. Build with Trust, you’ll have the opportunity to innovate responsibly and create digital solutions that truly make a difference. If you're driven, future focused, and ready to be part of something bigger, we want you on our team.

Let’s advance and inspire Malaysia together! #WeAreCelcomDigi

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CelcomDigi is an equal opportunity employer, and committed to promote employment practices that are transparent, objective and fair.