Document Controller
Cushman & Wakefield
Date: 2 weeks ago
City: Remote
Contract type: Full time
Remote
Job Title
Document Controller
Job Description Summary
Job Description
Document Controller
Job Description Summary
Job Description
- Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
- Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.
- Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.
- Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.
- Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.
- Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.
- Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.
- Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
- Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
- Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
- Organize meetings for the project as per the Rhythm of Business.
- Write and issue the AOM and MOM on time
- Diploma or above in Business Administration, Information Management or a related field
- 2 years relevant experience in either Construction or Data Center field
- Proven experience using document control software such as procore, or similar tools.
- Certification in Document Management or Information Management is a plus.
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